Overview

YMCA of Wood Buffalo – Fort McMurray Office Administrator – Immigrant and Settlement Services Contract in Fort McMurray, AB

YMCA of Wood Buffalo – Fort McMurray

Branch Fort McMurray AB CA

Position:
Office Administrator – Immigrant and Settlement Services
Location:
Fort McMurray, AB

Maintain strict confidentiality in all administration and support duties and utilize this information for its direct purpose only….

Has the following temporary full time position available commencing immediately.

Office Administrator – Immigrant and Settlement Services

The YMCA of Wood Buffalo is seeking a highly motivated individual to fill a unique position at our Westwood YMCA Corporate office. The position is an Office Administrator; at all times the successful candidate will demonstrate excellent interpersonal and communication skills with all staff, volunteers, and members. Experience with new comers to Canada is an asset

Wage : Salary range with a base of $22/hour plus cost of Living Allowance (COLA)

Key Responsibilities:

  • Respond to phone calls, messages, emails and issues in a timely manner. Direct all telephone inquiries and refer telephone calls to appropriate staff.
  • Provide support to Senior Director and other senior staff as required.
  • Coordinate client appointments and schedule meetings
  • Maintain and update a records management system.
  • Receive, process, and distribute all incoming and outgoing correspondence. Prepare documents that meet CIC standards. Maintain strict confidentiality in all administration and support duties and utilize this information for its direct purpose only.
  • Maintain stationary, supply orders and timely submission of all purchase orders.
  • Provide support to special projects; prepare and distribute resources/invitations for special events.
  • Demonstrate and promote a personal understanding of and appreciation for the mission, vision, and values and the YMCA programs and services.

Qualifications :

  • Education/Certifications/Credentials/Professional Registration
    • Post-secondary Education or related experience
    • Completion of Office Administration Program will be considered an asset.
    • Child Welfare, Police Security Clearance with vulnerable sector search
  • Experience
    • 1 year of customer service experience and 1 year of related experience in a business office setting.
    • Previous experience in administration will be considered an asset.
    • Maintaining a records management system would be considered an asset.
    • Experience working in a not-for-profit setting.
  • Knowledge/Skills
    • Proficient with Microsoft Office, Windows Operating Systems and web site maintenance
    • Excellent interpersonal and communication skills (verbal and written).
    • Excellent organization and time management skills.
    • Problem solving skills and multitasking.

Applications will remain open until March 13, 2015

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Fort McMurray, AB, CA
Posted on: 2015-02-23
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