Overview

World Blind Union General Assembly Administrative Assistant Contract in Toronto, ON

World Blind Union

Branch Toronto ON CA

Position:
General Assembly Administrative Assistant
Location:
Toronto, ON

Ability to do internet research. To provide administrative and coordination support regarding planning and implementing the WBU/ICEVI joint General Assembly to…

POSITION SUMMARY:

To provide administrative and coordination support regarding planning and implementing the WBU/ICEVI joint General Assembly to take place in Orlando Florida from August 18 – 25 2016

EMPLOYMENT STATUS: Temporary Contract

CONTRACT DATES: October 13, 2015 to September 2, 2016 (47 weeks)

DUTIES

  • Provide administrative and logistical support for the General Assembly which include but are not limited to the functions listed below.
  • To support GA committees – in particular the International Organizing, Program and delegate support committees; such support will include meeting logistics, recording notes and follow-up as needed
  • Coordinate travel and other arrangements for supported delegates of WBU and ICEVI
  • Communication with sponsored delegates re arrangements
  • Communicate with Assembly event speakers regarding presentations, presentation requirements, obtaining copies of speaking notes
  • Liaison with local organizing committee regarding on-site logistics
  • Ensuring appropriate record keeping related to sponsored participants
  • Work closely with WBU and ICEVI secretariat staffs
  • Attending GA event and providing on-site support and assistance as needed
  • EXPERIENCE & QUALIFICATIONS

    • Facility with Microsoft Outlook, Word, Excel, PowerPoint

    • Comfortable with minute taking
    • Ability to do internet research
    • Oral and written fluency in English, other languages an asset
    • Event/conference planning experience
    • Travel coordination
    • 5 years mid level administrative experience
    • Willingness and ability to travel to US for occasional planning meetings and for GA event

    REPORTING

    • Reports directly to Chief Executive Officer of WBU with secondary reporting to CEO of ICEVI

    INTERNAL RELATIONSHIPS

    • Other World Blind Union Staff

    • ICEVI staff
    • WBU and ICEVI Officers
    • GA Committee Chairs
    • WBU/ICEVI Members

    EXTERNAL RELATIONSHIPS

    • CNIB Centre staff

    • Conference hotel staff
    • Travel agency staff
    • Other related international organizations and agencies

    or proceed with Standard Application Form.

    Employment Type: Freelance
    Location: Toronto, ON, CA
    Posted on: 2015-08-17
    Posted by: