Workplace Safety and Insurance Board Category Specialist / Procurement Officer Full Time in Toronto, ON

Workplace Safety and Insurance Board

Branch Toronto ON CA

Category Specialist / Procurement Officer
Toronto, ON

Certification in supply chain management or procurement preferred Experience:. Categorizing critical cost models and include activity based and supply chain…

To achieve our vision and mandate, we are looking for two (2) Category Specialists to develop and implement category sourcing strategies through the execution of standardized strategic sourcing processes. This role will also include identifying opportunities, evaluating potential sources, negotiating contracts and continually managing supplier relationships to achieve corporate goals.

One of the two positions will support our IT division; the ideal candidate will have a background in hardware, software, services and consulting. The second position will support our corporate services, the ideal candidate will have experience within other category specialties including but not limited to Health Care, Corporate and HR.

Major Responsibilities:

1. Lead and manage the strategic sourcing activities for assigned category(s) by:

  • Researching, assessing, and generating options in order to provide recommendations for course of action that will result in best value to the organization
  • Managing the planning, development, implementation and delivery of complex and strategic procurement services
  • Drafting RF(x)s and reviewing responses in concert with Sourcing Process Facilitators; analyzing the RF(x) responses, guide and support internal stakeholders in the supplier selection decision; using agreed standard framework for RFx documents evaluation and for short listed suppliers, and tailoring as appropriate in association with the legal services team
  • Making decisions and take actions contributing towards value, continuous supply of required goods/service, research and maintenance of long-term ethical supplier relations
  • Lead strategic sourcing projects on behalf of internal stakeholders until they fully transition to ongoing Supplier Management
  • Develop and clearly communicate project/action plans, including resource allocation, time frames and deadlines based on scope of project; develop work plans to allocate work to project team members; set, monitor and adjust objectives and time frames and schedules to accommodate changes and to balance various demands
  • Building negotiation plans, leading supplier discussions and executing supplier agreement processes, managing auction processes as appropriate; ensuring broad and active competitive processes appropriate to category strategy; preparing for fact based negotiations, planning least and most desired outcomes, arguments and responses

2. Manage supplier relationships for assigned category(s) by:

  • Creating, implementing and maintaining supplier segmentation and governance models while adhering to the supplier relationship framework
  • Performance management for assigned categories and agreements to ensure that service levels and price competitiveness are maintained or enhanced
  • Resolving contractual issues associated with the supplier agreements for which they are responsible
  • Ensuring that market intelligence, benchmarking activities and the supplier performance measurement process all deliver value-adding information
  • Maintaining a supplier profile list of critical and potentially critical suppliers to WSIB based on an annual standardized risk rating methodology including factors such as operational, financial, reputational, legal, privacy/confidentiality risks, the impacts and contingency plans for the assigned categories

3. Manage the contract process for assigned category(s) by:

  • Managing the contract process used in assigned categories through standard contract templates and/or term sheet with preferred and minimum terms and conditions
  • Liaising with legal services to complete client agreements and any national/local affiliate contracts or exceptions
  • Developing service level agreements (SLA) with key suppliers including non-performance penalties and other performance based incentives
  • Reducing variability in demand by negotiation, consolidation of requirements across lines of business for similar materials and services, to maximize value over lifetime of products or services
  • Ensuring that agreements are developed and managed in alignment with WSIB frameworks and goals, as well as following required procurement processes

4. Provide line of business sourcing support by:

  • Documenting spend, usage and recording the range of products and/or services for different subcategories and documenting the category procedure to provide clarity to all demand owners
  • Leading, managing, coordinating and executing a wide range of projects and assignments individually or as a project team member working under project leader(s), including independent review and analysis of special initiatives, understanding and management of sensitive and high profile issues
  • Understanding business drivers for WSIB alignment of project work across all client groups and regional offices in scope to plan category review timing, drawing up timelines and project plans
  • Undertaking business analysis capturing demand and differing requirements for each client, category and producing opportunity assessments
  • Leading or assisting the client as appropriate, in the operational transition/implementation of new suppliers/agreements and/or programs which may include defining, implementing and managing the communications and transactional purchase and delivery processes and controls
  • Conducting independent review and analysis of special initiatives as appropriate for management regarding sensitive and high profile issues/cases which may result in outsourcing or alteration of work of employees

5. Contribute to Strategic Procurement branch’s market and procurement intelligence by:

  • Researching the supply market to identify and understand the potential supply base using supplier cost drivers analysis and trends in the industries; analyzing the different options by ease and benefit and provide full market analysis and differences in all covered demand points within the line of business client(s)
  • Remaining current in relevant industry trends, market conditions, and informed about key market leaders
  • Researching suppliers, building selection criteria & performing supplier analysis; identifying, ranking and weighting supplier selection criteria, and accounting for regulatory and legal issues in the supply area
  • Remaining aware of new market & economic offers for specialized services in all respects affecting the WSIB, providing alternatives for service delivery opportunities from current and previous market experience and receive these offers on an ongoing basis as part of supplier responses
  • Investigating potential opportunities and compare and assess them with existing methods and/or approaches for purposes of making recommendations to management as to an appropriate courses of action

6. Contribute to and drive continuous improvement within Strategic Procurement branch by:

  • Participating in the introduction and promotion of innovative procurement initiatives and solutions that will deliver significant cost reduction and/or service improvement opportunities
  • Investigating, assessing and recommending strategic options to management of the organization on sourcing methods, service delivery and savings opportunities
  • Categorizing critical cost models and include activity based and supply chain mapping
  • Maintaining quality and service standards in Sourcing and Category Management to support existing customer relationships and to deliver continuous improvement
  • Monitoring performance for continuous improvement in the processes used to transact order, deliver and pay for category concerned

7. Perform other related duties and responsibilities as assigned or required

Job Requirements:

  • Education requirements:
    • Undergraduate degree in business/commerce or undergraduate degree with supporting courses in business/commerce; certification in supply chain management or procurement preferred
  • Experience:
    • 5+ years in strategic sourcing and supplier management roles
    • Experience in procurement, purchasing concepts and quality management principles
    • Public Sector experience is an asset
    • Ability to work in a complex, fast-paced environment
    • Strong interpersonal skills, with the ability to communicate with all levels of management

    As a precondition of employment, the WSIB will require a prospective candidate to undergo a criminal records name check prior to or at any time following hire.

    To apply for this position, please submit your application by the closing date noted above.

    We appreciate the interest of all candidates. Due to the volumes of applications we receive, we are only able to contact candidates that are selected to move forward in the recruitment process. The WSIB is an equal opportunity employer. Accommodation is available under the Ontario Human Rights Code .

    Privacy Statement

    Personal information will be collected from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997 and will be used by the Talent Acquisition Centre and WSIB hiring parties to assess/validate your qualifications and/or determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, contact the WSIB Privacy Office, 200 Front Street West, Toronto, ON, M5V 3J1 or 416-344-5323 or 1-800-387-0750 extension 5323. Be advised that information related to application status will not be provided.

    or proceed with Standard Application Form.

    Employment Type: Full Time
    Location: Toronto, ON, CA
    Posted on: 2017-02-07
    Posted by: