Workers Compensation Board of Manitoba Administrative Assistant, SAFE Work Manitoba Full Time in Winnipeg, MB

Overview

Workers Compensation Board of Manitoba

Branch Winnipeg MB CA

Position:
Administrative Assistant, SAFE Work Manitoba
Location:
Winnipeg, MB

The Administrative Assistant provides confidential administrative services and supports the day to day administrative requirements of the operational area….

Job Summary:
The Administrative Assistant provides confidential administrative services and supports the day to day administrative requirements of the operational area.

Job Duties:
Receives, distributes, and coordinates incoming mail, materials and information as well as responding to routine correspondence from internal and external stakeholders.

Answers or redirects internal and external phone calls providing general information and status updates.

Develops and maintains the operational area’s information base including reference materials, publications, internal databases, and filing systems.

Researches issues/ situations and compiles/summarizes the information gathered from internal and external stakeholders.

Prepares, drafts, types and updates a variety of correspondence, reports, and materials for internal and external stakeholders.

Develops, maintains and tracks confidential statistics, records, reports, and internal/external communications.

Coordinates and/or monitors the operational area’s budget for management approval, including monitoring monthly expenditures; ensuring invoices are verified, coded, approved and paid; and authorizing routine payments.

Orders and maintains office supplies, equipment, reference/library materials and subscriptions.

Schedules, coordinates and organizes meetings, appointments, seminars, conferences, etc. including travel arrangements and logistics for management and staff.

Maintains membership in various operational or planning committees as required.

Performs other related duties as assigned.

Qualifications:
Grade twelve (12) plus completion of one (1) year post-secondary education in an administrative assistant program

A minimum of three (3) years of office administration experience

Typing speed of 45 w.p.m. (less than 5% error rate)

Proficiency in the use of integrated computer software (Microsoft Office Suite and Internet tools) in a Windows environment

Knowledge of administrative techniques, procedures and principles

Basic knowledge of accounting and budgeting principles

Ability to take initiative when solving problems

Ability to provide detailed and accurate work

Ability to handle confidential and sensitive information and exercise discretion in providing information to others

Ability to communicate effectively, both verbally and in writing

Ability to provide superior customer service in sometimes confrontational situations

Ability to plan and organize workloads and meet tight deadlines

Ability to work independently and in a team environment

General knowledge of the Workers Compensation Board operations and legislation would be an asset

Additional Information:
A satisfactory criminal record check and verification of education will be required for the successful candidate.

You may be asked to demonstrate your ability through competency based interviewing and/or testing.

Screening decisions are based on information outlined in your resumé and cover letter.

During the WCB’s assessment, interview, or hiring process, accommodations are available upon request.