Woodbine Entertainment Group Admin Assistant – Hospitality Part Time in Guelph, ON

Woodbine Entertainment Group

Branch Guelph ON CA

Admin Assistant – Hospitality
Guelph, ON

If you are contacted by a member of our team, please advise if you require any accommodation with respect to WEG’s recruitment, selection and or/assessment…



Woodbine Entertainment Group is seeking an Administrative Assistant within our Hospitality Department at Mohawk Racetrack. Reporting to the Manager – Hospitality Finances and Admin, the Admin Assistant is responsible for providing administrative support for the department, ensuring all admin tasks are completed within a timely manner.

Own it!

In this role, your responsibilities may include but are not limited to:

Administrative Responsibilities
• Provide administrative support to Manager, F&B Finances and Administration, including memos, letters, payroll summaries and other correspondence
• Maintain departmental files to ensure that all required information is easily accessible by management, yet treated confidentially
• Develop and maintain spreadsheets used to outline departmental procedures
• Process F&B invoices for payment by AP
• Provide department head(s) with financial and inventory reports/information, retrieved directly from Stratton Warren System as requested
• Work with Stratton Warren inventory and order sheets; additions, deletions, movements
• Maintain departmental statistical records to be used for comparative and budget purposes
• Assist with the administrative preparation of operational schedules and meetings
• Assist with the development of new menus and product implementation; assist with the modification and creation of recipes to detail annual changes
• Assist with the entry of inventory figures into Stratton Warren System, as required
• Assist in the collection and preparation of basic data needed for operational analysis and special reports by Manager, Food and Beverage Finances and Administration
• Assist Manager and other departmental staff with daily assignments

Communication Responsibilities
• Communicate with department head(s) with regard to any employee concern or issue brought to your attention
• Maintain an open line of communication between management regarding any administrative issues
• Schedule management appointments as required
• Communicate with department head(s) regarding any pertinent meetings or issues that he/she may have overlooked
• Ensure that all applicable notices received are distributed/posted for departmental view

Qualifications: Be All In!

We are seeking talented individuals with:
• Skilled in Excel, MS Word and AS 400 based system, such as Stratton Warren
• Experience with PC network and associated business software an asset
• Minimum grade twelve (12) education
• Detail oriented, well organized with aptitude for writing
• Minimum two (2) years in a Food and Beverage environment as asset
• Knowledge of electronic point of sale system also an asset

So what’s the first step to your exciting new career with WEG?

We are accepting online applications and welcome all qualified people interested in this opportunity. While we appreciate and value all applicants, only those who will be selected to interview will be contacted.

Woodbine Entertainment Group is committed to supporting an inclusive, barrier- free recruitment and selection process in a work environment where all employees feel valued, respected and supported.

If you are contacted by a member of our team, please advise if you require any accommodation with respect to WEG’s recruitment, selection and or/assessment process used to ensure you have access to a fair and equitable process.

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Guelph, ON, CA
Posted on: 2016-09-08
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