Winnipeg Health Region Communication Clerk – Oncology Full Time in Winnipeg, MB

Overview

Winnipeg Health Region

Branch Winnipeg MB CA

Position:
Communication Clerk – Oncology
Location:
Winnipeg, MB

E) Clerical aptitude and ability to effectively maintain records and reports related to the position….

ALL VGH EMPLOYEES REFLECT OUR HOSPITAL’S PHILOSOPHY BY CONTINUOUSLY PROVIDING QUALITY SERVICE/CARE.

QUALIFICATIONS:
Completion of Grade 12 required

Graduate of an approved Unit Clerk course required.

Previous experience in an outpatient setting preferred.

One year experience in a hospital Health Care Service Required.

3. Ability to effectively:
a) Type at a minimum of 60 w.p.m. In a Hospital typing test

b) Read, write legibly and follow oral and written instructions

c) Relate on an interpersonal basis with others

d) Perform standard operating procedures to the position

e) Clerical aptitude and ability to effectively maintain records and reports related to the position.

4. Well-organised individual.

5. Demonstrated abilities to work within a computerised patient data systems and office applications required.

Ability to carry out the duties of the position on a regular basis.

Demonstrated proficiency with word processing, database and spreadsheets (specifically, word, excel,) data analysis and statistical reporting

Demonstrated ability to utilise positive communication skills, which reflects the dignity and value of cancer patients, family members and staff.

Demonstrated ability to effectively take meeting minutes and prepare reports.

Demonstrated ability to work with Cancer Care Manitoba, Cancer Registry and CIO office

RESPONSIBILITIES:
Demonstrated ability to provide continuous quality services.

Adheres to all safety and health regulations and demonstrates safe work practices.

Accept and work within the framework of the Hospital’s philosophy, objectives and policies.

Works in the ARIA Provincial Cancer Management computer system, scheduling patients, booking tests and other functions as determined by clinical staff.

Processes physician orders, booking tests, completing requisitions and preparing the health record for clinics

Answers telephones, using judgement in screening patient calls, directs calls or takes messages priorizing when relaying to appropriate staff member

Performs reception duties as required

8. Assembles medical records of discharged/deceased patients, according to established order of assembly.

9. Maintains records, reports and statistics as required by Manager.

10. Maintains own productivity records as required.

Record details of medical information requested, and release medical information according to Hospital policy and PHIA regulations.

Maintains records for physician billing purposes and communicates with billing company as required.

Manages Look Good, Feel Better program.

Maintains Oncology shared drive database.

Maintains an electronic and paper file of pre-printed chemotherapy orders and updates through communication with CancerCare Manitoba and Clinical Staff.

Maintains files related to ongoing Clinical Trials and works with clinical trials nurse at VGH with chart preparation and other duties as required.

Books unit meetings, education sessions, SOS meetings and others as required.

Maintains stationary supplies for area of responsibility.

Relieves, replaces or assists other staff.

Assists in orienting and training new staff and students.

Performs other related duties as assigned.

Please note that an employee is not permitted to hold two or more EFT positions greater than 1.0 combined across the WRHA legal entity (Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, River Park Gardens, Victoria General Hospital, WRHA Corporate Programs, WRHA Community Health Services). Consider this prior to applying for positions, as Employees in this situation cannot be awarded an additional position that will put them over full-time (1.0 EFT).

This position is subject to a Criminal Record Check, Child Abuse Check and an Adult Abuse Registry Check (valid within 6 months of issue). The successful candidate will be responsible for any service charges incurred.

Note: This job description is representative and should not be construed as being all inclusive.

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