Winnipeg Health Region Admitting Clerk -MLOA Part Time in Winnipeg, MB

Winnipeg Health Region

Branch Winnipeg MB CA

Admitting Clerk -MLOA
Winnipeg, MB

Provide high level of customer service. Reporting to the Manager of Health Information Services the Clerk I is responsible for a diversity of Health Information…

Position # 20052089


Reporting to the Manager of Health Information Services the Clerk I is responsible for a diversity of Health Information Services functions including; patient pre-registration, patient registration, bed control, death processing, Drug Program (DPIN) retrieval, Client Registry search, chart management, late report processing, chart assembly and report generation/dissemination.


  • Minimum Grade XII Education
  • Successful completion of a Medical Administrative Assistant Program from a recognized College, a recognized Medical Office Administration program or successful completion of a recognized medical terminology course, PLUS one year experience in a Patient Registration Department.
  • Experience in a Windows environment essential.
  • Accurate Typing – 40 Words per minute in a Hospital typing test
  • Ability to prioritize workload, work independently and make effective decisions
  • Demonstrated effective verbal and written communication in the English Language
  • Good physical and mental health to meet the positions demands
  • Knowledge of Electronic Health Record an asset
  • Working knowledge of the Personal Health Information Act

  • Ensures accurate collection of patient demographic and insurance information following Best Practice Guidelines
  • Performs functions related to the admission, discharge, death and transfer of patients through the provincial (Admission, Discharge Transfer) ADT system
  • Ensure accurate collection of patient demographics continues during downtime
  • Monitors bed availability and patient placement.
  • Ensure Registration of Deaths is completed in a timely and accurate manner. Liaise with MEI and Funeral Homes as required.
  • Works closely with all levels of staff including Facility Patient Care Managers, Department Managers, Medical Examiners, Physicians, Finance
  • Maintains reports daily and distributes as required.
  • Provide high level of customer service
  • Contact patients regarding change in surgery timings or further collection of demographics, insurance or employer information
  • Performs safekeeping functions as required.
  • Temporarily relieves, replaces or assists other staff including Switchboard.
  • Assists in orienting and training new staff and students
  • Releases patient information in accordance with established policy.
  • Adheres to all safety and health regulations and demonstrates safe work practices.
  • Other related duties as assigned.
  • NOTE: This job description is representative and should not be construed as being all inclusive.

    This position is subject to a Criminal Record Check (with Vulnerable Sector Search), a Child Abuse Check and an Adult Abuse Registry Check (valid within 6 months of issue). The successful candidate will be responsible for any service charges incurred.

    Please note that an employee is not permitted to hold two or more EFT positions greater than 1.0 combined across the WRHA legal entity (Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, River Park Gardens, Victoria General Hospital, WRHA Corporate Programs, WRHA Community Health Services). Consider this prior to applying for positions, as Employees in this situation cannot be awarded an additional position that will put them over full-time (1.0 EFT).

    or proceed with Standard Application Form.

    Employment Type: Part Time
    Location: Winnipeg, MB, CA
    Posted on: 2016-12-07
    Posted by: