University of Winnipeg Admissions Assistant Temporary in Winnipeg, MB

University of Winnipeg

Branch Winnipeg MB CA

Admissions Assistant
Winnipeg, MB

OR A COMBINATION OF EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE AND ABILITIES. The Collective Agreement between The University of Winnipeg and The Association of…


  • Represents the University as the first point of contact in the Admissions Office for potential students, parents, high school counsellors, etc. as well as current students
  • Provides accurate/timely information on a wide range of topics including: admission requirements and procedures, application deadlines, status of applications, confirmation of acceptance, etc.
  • Directs inquires for specialized information to appropriate individual or department
  • Ensures students and parents receive guidance and advice during all aspects of the application process
  • Receives and sorts Admissions mail on a daily basis, matching mail with the appropriate student files and identifying the action to be taken for each file
  • Responsible for the daily filing of incomplete, complete and continuance files and for refilling all files to maintain the integrity of the Admissions filing system
  • Assists with the annual “clean-up” of files in September to ensure that appropriate action has been taken.
  • Assists with processing applications to the Faculties and the pre-professional programs:
    • Creates hard copy files and performs detailed application data entry functions
    • Evaluates and determines Admission requirements with separate and specific selection criteria
    • Assesses and admits high school domestic/international applicants according to established criteria
    • Performs data input (data entry, advanced early, interim and final grade entry) and coding of applicants and ensures that the relevant forms are issued
    • Produces and verifies acceptance letters, document request forms, etc. for correctness and accuracy prior to computer-run batch and e/mails them to students
    • Assists with categorizing program specific documentation, collating and e/mailing the official Letters of Acceptance, Document Request letters, user name/password letters that are generated from the batch runs and ensuring that program specific information is sent to students
    • Monitors files throughout the processing cycle for completion of documentation and notification of Admission assessment results
    • Develops and maintains a good working knowledge of guidelines, policies and best practices in domestic and international admissions to determine if requirements have been met
    • Assists with high school grade workflows and with tracking missing grades and other information from schools
    • Provides a preliminary review of documentation submitted to meet English language requirements
    • Updates all applicant computer records via Colleague continuously throughout the year as documentation is received
  • Performs other duties as assigned. Qualifications
  • Completion of a university degree
  • Two years of direct experience in a university Admissions area
  • Knowledge of Student Information Systems, preference given to knowledge of Colleague
  • Excellent interpersonal skills with the ability to interact in a professional and courteous manner
  • Strong oral and written communication skills focusing on customer service and the delivery of accurate information
  • Ability to organize work effectively as numerous jobs which require accuracy and attention to detail often need to be completed simultaneously
  • Ability to prioritize and cope with fluctuations in workload in a high pressure environment
  • Ability to work with complex systems in a fast paced and dynamic environment with constant interruption
  • Ability to treat personal information with confidentiality
  • Ability to work independently, and cooperatively as part of a team to make appropriate decisions
  • Good working knowledge of computers utilizing a Windows environment and various software applications including MS Word, Excel
  • Ability to develop a familiarity with the structure of the Admissions Office, the programs of study offered, the University course offerings and organization, and to develop a solid understanding of the University in general
  • Ability to quickly develop a good understanding of University policies and procedures as they relate to the Admissions Office functions
  • Ability to work occasional overtime, as needed, during peak periods. OR A COMBINATION OF EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE AND ABILITIES

The Collective Agreement between The University of Winnipeg and The Association of Employees Supporting Education Services (AESES), Clause 6.3, Selection for Vacancy, states: The Employer agrees that Employees with seniority shall have preference in connection with appointments so far as it is practicable to do so, provided that their qualifications are relatively equal.

The University of Winnipeg is committed to employment equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of racialized communities, indigenous persons, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian immigration requirements, first preference must be given to Canadian citizens and permanent residents of Canada.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Winnipeg, MB, CA
Posted on: 2016-02-06
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