University of Western Ontario Undergraduate & Postgraduate Medical Education Program Coordinator Full Time in London, ON

University of Western Ontario

Branch London ON CA

Undergraduate & Postgraduate Medical Education Program Coordinator
London, ON

Event management skills that include budgeting, travel logistics, etc. The Department continues a leadership role in many areas, including foldable implant…

Classification & Regular Hours

Hours per Week: 35

Salary Grade: SG 10

About Western

With annual research funding exceeding $220 million, and an international reputation for success, Western ranks as one of Canada’s top research-intensive universities. Western also provides an exceptional employment experience. We offer competitive salaries, exceptional benefits, including educational support for professional growth, and one of Canada’s most beautiful campuses.

About Us

The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on the Western University campus and employs over 2,000 part-time and full- time faculty and over 1,500 staff.

Physical Medicine & Rehabilitation: The Department of Physical Medicine and Rehabilitation, within the Schulich School of Medicine & Dentistry and St. Joseph’s Health Care, is dedicated to optimizing the overall health, independence and full participation in life’s activities for those with disabling conditions and disease using an integrated approach through clinical care, education and research.

Ophthalmology: The mission of the Ivey Eye Institute, Department of Ophthalmology, is to provide eye care for the community, to teach undergraduate and postgraduate students in medicine, and to promote research in diagnosing and treating eye diseases. The Department continues a leadership role in many areas, including foldable implant technology, drug therapy research, orbital reconstruction and the management of complex ocular disorders on an out-patient basis.


The Department of Physical Medicine & Rehabilitation consists of 19 clinical and basic science faculty members, 2.5 staff, and 8 postgraduate trainees.

The Department of Ophthalmology consists of 31 clinical and basic science faculty members, 4.5 staff, and 9 postgraduate trainees.

The Education Program Coordinator provides administrative expertise for undergraduate and postgraduate education in the Departments of Physical Medicine & Rehabilitation and Ophthalmology, as well as support for the Acuity STAR system. The incumbent will report directly to the Manager, Administration & Finance (MAF), and indirectly to the Undergraduate Director (UGE) – Ophthalmology & PM&R, and the Postgraduate Directors (PGE) – PM&R.


– 3 Year Community College Diploma

– 5 years’ administrative experience including scheduling, event coordination, and customer service

Knowledge, Skills & Abilities:
– Strong organizational skills, including managing multiple competing priorities and an ability to adapt quickly to emerging priorities
– Strong judgement, analytical and problem solving skills with a consultative and collaborative approach to addressing issues and opportunities
– Strong verbal and written communication skills with a demonstrated ability to complete detailed analytics and reports
– Strong customer service skills to handle enquiries and resolve issues in a professional and timely manner
– Event management skills that include budgeting, travel logistics, etc.
– Intermediate proficiency in using Microsoft Office Word and Excel
– Proficiency with web design software such as Cascade, and Database experience (Peoplesoft and Acuity STAR, SAS, CaRMs, One45, DOM, AFMC National Student Portal, Groupwise preferred)
– A continuous quality improvement approach to evaluation and program development
– Proven ability to effectively manage all resources for project completion
– Ability to motivate others to maintain quality services in a constantly changing environment
– Demonstrated ability to build strong, collegial relationships with students, faculty, the public and colleagues across the University
– Critical thinking and discernment to assess and scope areas for improvement and an ability to offer creative solutions

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university’s policy to give first consideration to qualified Continuing or Sessional UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at [email protected] or phone 519-661-2194.

Please apply on or before


or proceed with Standard Application Form.

Employment Type: Full Time
Location: London, ON, CA
Posted on: 2015-09-23
Posted by: