Overview

University of Ottawa CCRI Administrative Assistant Contract in Ottawa, ON

University of Ottawa

Branch Ottawa ON CA

Position:
CCRI Administrative Assistant
Location:
Ottawa, ON

Coordinates activities related to scientific grants and communicates with industry and academic clients. Performs a variety of administrative, communications,…

Performs a variety of administrative, communications, liaison and hospitality tasks. Acts as a resource person and performs secretarial and financial management tasks at the Centre for Catalysis Research and Innovation (CCRI). Coordinates activities related to scientific grants and communicates with industry and academic clients. Interprets and applies the University’s policies and procedures for all client groups in an appropriate and knowledgeable manner.

Essential Qualifications
Demonstrated experience in and knowledge of financial administration and office technologies, normally acquired through postsecondary training, or equivalent experience
Good knowledge of chemistry or related scientific fields (in order to understand the activities and challenges of the Centre) considered an asset
Good knowledge of research funding agencies
Experience organizing and coordinating meetings, trips and events
Experience using computer systems and software, such as Banner or a similar financial system, Microsoft Office, spreadsheets, electronic organizers, databases, email and the Internet
Experience producing reports
Customer service experience
Excellent interpersonal and communication skills
Good organizational skills and the ability to work well under pressure
Experience writing in both official languages and excellent knowledge of French and English grammar and spelling
Bilingualism – French and English (spoken and written)

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require by contacting Human Resources at [email protected]

Contract of approximately 24 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Ottawa, ON, CA
Posted on: 2016-10-31
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