University of Manitoba Communications and Events Coordinator Part Time in Winnipeg, MB

University of Manitoba

Branch Winnipeg MB CA

Communications and Events Coordinator
Winnipeg, MB

Experience in event management and project management is required. Ability to organize content, modify images (scanning, Photoshop) and use web content…

Job Description :
Communications and Events Coordinator – Office Assistant 5 (AESES)
New Budget-Funded Continuing Part-Time
17.50 – 35.00 hours/week variable hours of 17.5 – 35 per week. normally monday to friday, but schedule may be adjusted depending on events.
Salary Range: $25.01 – $31.73 per hour
Proposed Start Date: April 30, 2018
Trial/Probation Period: 840.00 work hours

For more information, please contact:
Garrick Kozier
124A Frank Kennedy Centre
204-474-7171 or [email protected]

Responsibilities :

  • Works collaboratively with and under the supervision of the Facultys Communications Officer to ensure the day to day needs of the faculty and staff are met.
  • Seeks out content and produces multimedia for faculty communication channels, such as UMToday and social media.
  • Collects, identifies and disseminates information on the scholarly, research and other accomplishments of faculty, staff, and students.
  • Liaises and coordinates with media to share faculty stories and content.
  • Researches and writes content for communications and marketing materials, e.g. news releases, brochures, promotional materials, recruitment materials, PowerPoint presentations, briefings and speaking notes.
  • Promotes graduate student and academic research initiatives (call for participants, study publications).
  • Photography, videography and image editing when required.
  • Art directing for video shoots.
  • Assumes responsibility for maintain facultys digital signage in various sport and recreation facilities.
  • Actively engaged in keeping website dynamic and current and relevant.
  • Coordinates the acquisition and posting of news items and other evolving content.
  • Collaborates with other marketing and communication staff to establish overall web site content and presentation.
  • Coordinates the acquisition and posting of news items and other evolving content.
  • Assumes responsibility for ensuring that information on the web site is current and relevant.
  • Remains current with emerging technologies and data presentation techniques in order to recommend changes to the web site as required.
  • Interacts with technical and other staff to effect changes when required.
  • Acts as liaison to other individuals and organizations within the University responsible for web site design and web site content.
  • Has strong sufficient technical expertise to make changes and design functionality to the web site.
  • Leads FKRM event planning, regularly occurring events include Research Seminar Series and Body Talks, yearly events include Research Day and Homecoming.
  • Act as point of contact of alumni interested in reunions, functions, and faculty fundraising.
  • Meets with event stakeholders to help with planning and ensure fiscal reporting and responsibility.
  • Tracks and reports revenue and expenses of events, ensuring staying within budget.
  • Coordinates logistics for events such as space and equipment requirements, food and catering when needed, invites and guest lists
  • Responsible for developing communications and marketing plans to promote events or other initiatives to internal and external audiences through a variety of marketing tools and communication platforms.
  • Other duties as assigned.


  • Completion of a formal communications training program.


  • Four years of directly related experience working in communication and event planning is required.
  • Experience in web and social media is required.
  • Knowledge of University regulations and experience in an Academic environment is preferred, or experience in a non-profit environment.
  • Experience in writing, editing, and interviewing is required.
  • Good knowledge of web page design and visual presentation of information is required.
  • Experience in multimedia design and web page development is required.
  • Advanced computer skills and demonstrated knowledge of personal computer, MS Office Suite (Word, Excel, Access, Power Point), design and layout, desktop publishing, displays, reports and web pages are required.
  • Experience in event management and project management is required.
  • An acceptable equivalent combination of education and experience may be considered.


  • Professional communications skills, written and verbal, are essential.
  • Excellent interpersonal skills, initiative, and the ability to exercise tact, diplomacy and patience to work in harmony with all levels of faculty, staff, students and the public are essential.
  • Strong personal networking skills are essential.
  • A creative and innovative approach to communications design is required.
  • Advanced proficiency with Microsoft Office suite, Hoot Suite, and multiple social media platforms is required.
  • Ability to create a variety of presentations/publications using software/content management systems such as PowerPoint, Adobe, InDesign and Publisher is required.
  • Ability to organize content, modify images (scanning, Photoshop) and use web content management systems (e.g. Red Dot, Word Press) is required.
  • Attention to detail and an ability to complete assigned tasks accurately and on time is required.
  • Proven ability to independently prioritize work and meet deadlines while managing multiple projects and competing priorities is required.
  • Ability to organize and manage projects and work collaboratively with faculty, staff, students and other communication professionals is required.
  • A creative and innovative approach to communication design and the ability to devise and implement effective communications and promotion strategies and evaluate the effectiveness of those strategies is essential.
  • Ability to work effectively with the media and to work independently with minimal supervision is required.
  • Satisfactory work record, including satisfactory attendance and punctuality is required.

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Winnipeg, MB, CA
Posted on: 2018-04-04
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