University of British Columbia Vancouver Summer Program (VSP) Student Coordinator Temporary in Vancouver, BC

University of British Columbia

Branch Vancouver BC CA

Vancouver Summer Program (VSP) Student Coordinator
Vancouver, BC

Experience working events and project coordination an asset. Processes catering orders and rentals of entertainment venues and transportation companies….

Under the supervision of the Faculty of Medicine International Coordinator, the VSP Student Coordinator supports the planning, implementation, and delivery of the program. This includes the arrivals/departures of the students, scheduling, distributing learning material, and social activities. The incumbent will help provide support to the students and the Faculty/Departments, both logistically and as cultural ambassador.

The position will be primarily based at the Faculty of Medicine’s Point Grey (campus) Dean’s Office. Duties will require the incumbent to travel between UBC, BC Children’s Hospital, the Diamond Health Care Centre, YVR, and sites hosting the social activities.

Organizational Status

The Vancouver Summer Program (VSP) is comprised of two separate month-long programs spearheaded by the UBC Provost’s Office and which is offered to students from UBC’s international partners. Courses are offered in several Faculties across campus. The first program runs in June and consists of three packages : Clinical Research and Clinical Medicine; Introduction to Population and Public Health; Health Care and Living with Long-term Conditions in the Community. The second program runs through mid-July into August, and consists of ten packages: Clinical Research and Clinical Medicine; Pharmacology and Critical Analysis in Medicine and Science; Anatomy and Radiology: Interactive Learning to Enhance Understanding; Biochemistry and Molecular Biology in Human Health, Disease, and the Environment; The Science Behind the Mind and Psychiatric Disorders and their Pharmacologic Treatments; Major Mental Illness and Psychotherapy; Introduction to Population and Public Health; Understanding the Recovery and Treatment from Injury and Chronic Disease; Medical Laboratory Science; and Anatomical Sciences. During their time at UBC, students will attend courses during the day and will take part in social and cultural activities in the evenings and on weekends.

Work Performed

  • Provides routine administrative support to the FoM International Coordinator in the planning, development, coordination, implementation, and delivery of the summer program and activities for visiting international students.
  • Provides support in coordinating the orientation and non-academic activities. This includes:

gathering presentation material and creating information booklets for students; liaising with vendors to coordinate/book rooms, catering, and campus activities for orientation day.

  • Responds to routine inquiries from students and other program stakeholders and assists as able or refers to others for appropriate courses of action.
  • Acts as a guide for both arrivals/departures as well as on the first day of each program.
  • Prepares task lists and timelines for program implementation.
  • Schedules meetings with other campus organizations to gather information in order to evaluate options and make recommendations for orientation and social activities.
  • Processes catering orders and rentals of entertainment venues and transportation companies.
  • Assists with scheduling and coordinating student volunteers for social activities.
  • Distributes information regarding the program and activities to the students via email.
  • Other duties as assigned.

Supervision Received

This position reports to the Faculty of Medicine International Coordinator in the Faculty of Medicine Executive Associate Dean Education Office.

Supervision Given


Consequence of Error/Judgement

Required to exercise judgment and tact in dealings with others on the telephone, in person and by email. Poor judgement or failure to act in a professional, tactful manner will have an adverse effect on the image of the Faculty of Medicine.


High School graduation. 2 years relevant experience or the equivalent combination of education and experience. Experience working events and project coordination an asset. UBC experience or student preferred as must be familiar with UBC campus and processes. Excellent organizational skills with strong attention to detail. Excellent oral and written communication skills. Strong interpersonal skills in dealing with faculty, staff, students and volunteers. Strong ability to prioritize competing demands, anticipate and meet deadlines. Ability to be flexible and adaptable. Must be able to work independently and in a team environment. Cultural sensitivity required. Ability to speak Mandarin an asset.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Vancouver, BC, CA
Posted on: 2017-03-31
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