University of British Columbia Project Planner Full Time in Kelowna, BC

University of British Columbia

Branch Kelowna BC CA

Project Planner
Kelowna, BC

Experience in process planning, policy planning, development review, and capital projects planning, preferably in a municipal, university or college context….

The Senior Projects Planner (‘Planner’) is responsible for planning, reviewing, assessing and coordinating a diverse range of planning and development projects to be undertaken on the UBC Okanagan campus. As part of this work, the Planner will plan, procure and manage the work of a variety of consultancies on planning initiatives. The Planner will also work closely with UBC’s Campus Planning team and other UBC/O staff as necessary to ensure capital projects conform to the Campus Plan and other policies and requirements, and that deadlines and requirements are met.

Organizational Status

Reporting directly to the Director, Campus Planning and Development, the Planner works to primarily support the Associate Director Campus Planning and liaises with users and other campus departments, including working closely with Campus Operations and Risk Management department staff. Responsibilities include ongoing interaction and communications with internal organizations such as faculties, administrative departments and external organizations. A significant part of the Planner’s work involves interacting and liaising with the campus community to guide the successful delivery of projects.

Work Performed

Project and Process Planning
– Lead early-stage project planning efforts, for designated projects, on behalf of the Campus Planning and Development group.
– Scope and identify goals and deliverables for prospective projects in collaboration with other University staff to the satisfaction of the Director, Campus Planning and Development.
– Prepare documentation, analysis and recommendations to inform CP&D department decisions on new projects.
– Recommend planning processes for prospective new planning and policy initiatives, including setting scope, goals, engagement strategies and project deliverables.

Project Scoping and Procurement
– Confirm and document the detailed scope of work, investigate particularities of the proposed site (e.g. siting, services) and other issues that could affect the project cost, quality and timing.
– Define terms of reference, scope of work and/or develop Requests for Proposal (RFPs.)
– Coordinate the selection of consultants by preparing tender packages for the work to be contracted out, submit packages to the Supply Management for obtaining tenders and recommend award of contracts.
– Negotiate, bargain, compromise, and conciliate agreements, contracts and positions, which are in the best interest of the project and the university.
– Procure specialized consultant services, to deliver project feasibility studies, project plans, as well as concept and preliminary stage design projects.
– Assess and ensure campus development projects proposed by others meet university policies as outlined in guiding documents such as Campus Plan (2015) and the Whole Systems Infrastructure Plan (2016).
– Prepare reports or sections of reports for UBC executive review (e.g. Executive 1, 2 or 3).

Project Management of Planning, Design Projects
– Manage Campus Planning consulting contracts to create new plans and policies and up to the pre-design stage of capital projects from proposal through to development approval stage.
– Create and manage project work programs, schedules and budgets.
– Administer planning and early stage design consultant contracts.
– Manage consultants in the development, review and approval of planning documents.
– Negotiate and resolve any claims and issues with contractors and/or consultants.
– Manage and administer the pre-construction stage of capital projects (i.e. planning and/or conceptual design).

Project Coordination and Review of Capital Projects
– Work with UBC Project Services and UBC Properties Trust Project Managers to ensure decisions made during the conceptual and preliminary design stages continue to be followed through detailed design and construction documentation stages.
– Coordinate and monitor project teams (project managers and design teams) in the development, review and approval of design and construction documents based on the project scope, design brief and UBC policies, regulations and guidelines.
– Participate in Capital Projects ‘Working Groups’ to ensure capital project design conforms to the Campus Plan, Whole Systems Infrastructure Plan and other approved campus plans, policies and guidelines.
– Coordinate reviews of capital projects managed by others through UBC’s Campus Planning and the Development approvals process.
– Ensure all necessary permits and approvals from other authorities are obtained (e.g. Transport Canada Approvals, Development Permits, Building Permits, Occupancy Permits, Statutory Rights of Way, Easements, etc.).
– Meet with capital project managers and Professionals of Record to review project commission for conformance to UBC standards.

Campus and Community Engagement
– Present campus projects to various campus committees and stakeholders.
– Engage other UBC departments during the planning process (e.g. Campus Operations and Risk Management, Campus Security, IT Services, etc.).
– Collaborate closely with staff from Campus and Community Planning (UBC Vancouver), Campus Operations and Risk Management (UBC Okanagan), Infrastructure Development (UBC Vancouver) and other university departments.
– Achieve collaborative solutions through negotiations, bargains, compromises and create agreements which are in the best interest of the project and the university.
– Organize, convene, facilitate, participate in and report on various types of project meetings, workshops and campus community consultation events (e.g., open houses).
– Ensure constant interaction, engagement and communication with campus stakeholders to ensure all are updated on status of projects.
– Represent UBCO on designated issues with the City of Kelowna, Students’ Association, Student Clubs or Community groups.

General Support of Planning Projects
– Prepare, or supervise the preparation by others of maps, diagrams, charts, tables, graphics and other presentation materials.
– Oversee project related updates to the Campus Planning & Development and Transportation webpages.
– Respond to requests for information from the public, staff and consultant.s
– Carry out other related duties as necessary and in keeping with the requirements and qualifications of the job.

Supervision Received

Works with a high degree of independence under the general direction from the Director, Campus Planning & Development and, informally, from the Associate Director, Campus Planning. The Planner is responsible within Department and University guidelines to determine what actions must be taken to achieve the ultimate project goals on schedule and on budget.

Supervision Given

The Planner is responsible for managing all resource people involved in the planning and policy-related initiatives that he or she is managing, including support staff, professionals, consultants and contractors and provides technical guidance for the completion of specific assignments.

May supervise several resource people and manage several projects at one time. May manage the work of consultants. Will also coordinate efforts of department staff as required.

Consequence of Error/Judgement

At any given time, the Project Planner may be involved in several projects with a value exceeding 50 million dollars. Error in judgement and planning of projects can have serious financial impact not only on the department that the work is being completed for, but for the University as a whole. Errors in the planning can result in delayed use and/or occupancy and result in the University being unable to use the facilities. Government funding for projects relies on proof of responsible and accurate project development and meeting the University’s Campus plans and policies. The loss of funding to the University is an additional potential consequence of any such error. Other potential consequences include damage to the reputation of the university and loss of economic and academic opportunity.

The Project Planner is responsible for planning activities related to the use and development of UBC campus lands. The incumbent will influence allocation of funding in certain areas within project budgets of several million dollars. Errors in work can cause problems of a financial, legal or political nature, which in turn result in cost and time delays during resolution.


Undergraduate degree in a relevant discipline. University degree in a specialization including Urban Planning and/or Engineering is required. Minimum of five years experience or the equivalent combination of education and experience. – Experience with major development projects in infrastructure and building planning at major academic centres.
– At least three years’ experience in planning / design / project management.
– Experience in process planning, policy planning, development review, and capital projects planning, preferably in a municipal, university or college context.
– Experience in translating the needs and requests of multiple stakeholder groups into one coherent plan or policy.
– Eligible for membership in the appropriate provincial professional association and is therefore qualified for professional registration as a Planner (MCIP) or Engineer (APEGBC).
– Experience with capital planning and project management of major building and/or civil infrastructure projects.
– Experience in preparing and presenting information to senior management to assist them with decision-making is preferred.
– Experience in local government and/or consulting in the planning/infrastructure development field, or an equivalent combination of education and experience.
– A working knowledge and understanding of the various provincial government Acts and regulations.
– Experience in either the private and/or public side of land development, have formal training in Urban Planning and/or Development Engineering, an understanding of the needs of private developers, will have or be working towards professional accreditation with the Canadian Institute of Planners. – Ability to create, establish and maintain constructive working relationships with a diverse set of stakeholders. – Ability to confidently present materials and receive feedback from stakeholders, during design development.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Kelowna, BC, CA
Posted on: 2018-04-04
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