University of British Columbia Coordinator, Global Health Office & NGDI-UBC Part Time in Vancouver, BC

University of British Columbia

Branch Vancouver BC CA

Coordinator, Global Health Office & NGDI-UBC
Vancouver, BC

This position will also supervise clerical and technical staff as required. The Global Health Office in the School of Population and Public Health (SPPH) aims…

The Global Health Office in the School of Population and Public Health (SPPH) aims to support the Faculty of Medicine and the University in strategically strengthening their role and brand as an academic leader in global health. To catalyze and coordinate this goal, a UBC Global Health Office, situated at SPPH supports UBC units involved in global health, by coordinating communication, development and collaboration in the field. It is positioned to identify synergies and resources, improve grant competitiveness and facilitate networking to create interdisciplinary teams. By concentrating critical mass, reducing replication and focusing efforts, the office promotes sustainability of global health initiatives and solves administrative resourcing problems for global health initiatives across UBC units. The Coordinator, Global Health Office & NGDI-UBC
is responsible for the coordination, communication, budgeting and budget monitoring and reporting procedures for multiple grant and industry funded projects involving multi-centre provincial to international levels of collaborations.

This position also supports the work of the Neglected Global Diseases Initiative (NGDI-UBC), at its office in the VGH Research Pavilion. The NGDI-UBC aims to bring together the technical expertise and perspectives of a variety of disciplines at UBC.

Organizational Status

This is a dual position with the UBC Global Health Office (0.8 FTE) and NGDI-UBC (0.2 FTE) reporting to the lead in global health in SPPH, currently Dr. Gina Ogilvie and the NGDI-UBC Director, currently Dr. Richard Lester. This position will also work with a team of faculty scientists, clinicians, health care professionals, students, and support staff on joint and independent research projects and initiatives. This position will also supervise clerical and technical staff as required.

This position will work four days a week (or equivalent) at the Global Health Office and one day a week (or equivalent) at the NGDI-UBC office.

Housed within the Faculty of Medicine, the School of Population and Public Health (SPPH) is an innovative unit that encompasses many of the health-related groupings at UBC as a collaborative venture. The School is structured around four divisions: Occupational and Environmental Health; Health Services and Policy; Epidemiology, Biostatistics and Public Health Practice; and Health in Populations. The resulting mix of professions and disciplines is seen as a means of connecting individuals and learners to galvanize the relationship between health research, public health and health services and to enhance learning.

Work Performed

Research Related Duties:
Provides overall operational and administrative coordination for the Global Health Office and NGDI-UBC
Assists the lead in global health and NGDI-UBC Director in setting, developing and implementing initiative strategic plans, goals and objectives as these apply to the growth and development of global health at UBC.
Reports on a regular basis to the lead in global health and to the NGDI-UBC Director.
Coordinates events and communicates to members fundraising opportunities to assist with the global fundraising efforts.
Coordinates research grant facilitation for global health research including assisting with writing grant application, processing grant applications, and reporting to various government and for-profit agencies (e.g. CIHR, MSFHR, BC Ministries, CFI, etc.).
Oversees the distribution and promotion of global health research.

Finance Related Duties:
Coordinates the administrative and budgetary activities for a complex research-oriented group involved in national and international research projects.
Oversees the financial and regulatory administrative operation of a number of research projects including grants and programs.
Administers financial transactions including purchases, transfers and cost recoveries; oversees reconciliation of monthly statements, and resolves discrepancies for all research project funding, as well as operational expenditures.
Analyses financial reports and manages all internal records. Provides and updates Financial Disclosure documents.

Personnel Related Duties:
Participates in the recruitment and hiring of research personnel along with the lead in global health and SPPH HR Manager.
Ensures privacy agreements are in place for global health staff.
Liaises with the membership (i.e. all faculty and students who have signed up to be members of NGDI-UBC).

Other Duties:
Prepares and distributes marketing materials.
Oversees website maintenance and annual reporting including preparation of written content and providing web materials for the NGDI-UBC website.
Coordinates meetings, conferences and workshop arrangements.
Performs other related duties as assigned by the lead in global health and NGDI-UBC Director.

Supervision Received

The incumbent is expected to be able to take initiative, exercising problem solving skills, determining courses of action and following through independently. The Coordinator, Global Health Office & NGDI-UBC will be reporting to the lead in global health in SPPH, currently Dr. Gina Ogilvie and the NGDI-UBC Director, currently Dr. Richard Lester.

Supervision Given

The Coordinator, Global Health Office & NGDI-UBC may supervise students and research staff in the absence of the Global Health lead and/or NGDI-UBC Director.

Consequence of Error/Judgement

The position provides administrative and intellectual support to the NGDI-UBC in general. The incumbent handles confidential data. Failure to work effectively will result in missed appointments and delays in processing important materials in a timely fashion. Failure to maintain confidentiality will seriously impair the ongoing operations of the department. Errors in judgment could reflect negatively on the Director, the NGDI-UBC and the University. The position demands confidentiality and responsibility. The incumbent is expected to carry out his/her duties independently with minimal supervision.

This position will be responsible for access, collection, use and disclosure of personal information in accordance with the BC Freedom of Information and Protection of Privacy Act (RSBC 1996) and other UBC privacy and security policies. This position requires employees to work under strict confidentiality requirements; internal procedures and policies to protect personal information must be followed and adherence to these requirements will be regularly reviewed by the employer.


Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 4 years of related experience or the equivalent combination of education and experience. Sound experience in project management and facilitating grant funding opportunities. Experience in budget administration and financial reporting required. Previous experience working with health care researchers required. Ability to work effectively independently and in a team environment. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to exercise tact and discretion. Ability to gain cooperation in the absence of formal authority. Ability to effectively use Microsoft Word, Excel, Access, PowerPoint at an intermediate level. Ability to maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Employment Type: Part Time
Location: Vancouver, BC, CA
Posted on: 2017-02-12
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