University of British Columbia Audit Administrator Part Time in Vancouver, BC

University of British Columbia

Branch Vancouver BC CA

Audit Administrator
Vancouver, BC

Undergraduate degree in a relevant discipline and Completion of one year in an accredited accounting program (CGA or CMA or CA)….

The position manages the administration of the Department of Internal Audit (Internal Audit) including financial, physical and human resources, and is responsible for interpreting and implementing university policies to ensure compliance with the use of financial funds and collective agreements. The Audit Administrator will coordinate various special and ongoing projects.

Organizational Status

Reports to the Associate Director, Internal Audit. Takes direction from the Director, Senior Audit Managers and Senior Internal Auditors on specific internal audit projects. The position interfaces with all University systems and departments and interacts regularly with all levels of management and external organizations.

Work Performed

Audit Assistance: Perform audit tasks under the direction of Senior Audit Managers and Senior Internal Auditors

– Carries out detailed audit procedures to assist the audit team to meet the objectives of the audit.
– Performs the audit procedures in a professional manner and in accordance with adequate standards of internal control and sound business practices.
– Assists in preparing audit files to ensure high professional standards are followed.
– Develops and maintains audit systems, ensuring records and procedures documentation.

Financial Administration – Responsible for financial management and operational budgets:
– Prepares annual budget plans and quarterly forecasts, and related budget reports.
– Manages unit budget and conducts variance analysis.
– Identifies areas that require attention and makes recommendations on appropriate approaches to resolve issues.
– Manages year-end procedures and account reconciliations.
– Responsible for managing and overseeing PCard purchases (serving as Department PCard Coordinator).

Office Management and Administration:
– Develops and implements policies and procedures and administrative support systems.
– Manages operational human resources functions, such as staff hiring/departure and attendance management.
– Oversees the management of all physical office space, equipment and security
– Manages the department’s document management and central file system.
– Performs other duties as required.

Project Coordination:

– Completes special projects when required by coordinating information and requirements; addresses and identifies needs, develops strategies and implements solutions.
– Develop and coordinates materials for Audit Committee.

Supervision Received

Reports to the Associate Director. Takes direction from the Director, Senior Audit Managers and Senior Internal Auditors on specific assignments.

Supervision Given


Consequence of Error/Judgement

Internal Audit is a fast-paced environment, where competing priorities and tasks are frequent and dynamic. Work is often completed within tight deadlines, requiring the Audit Administrator to perform with a high degree of accuracy and precision under pressure.
Work is reviewed but not checked in detail. Errors or incorrect audit work could result in failure to detect or prevent University financial errors, inefficiencies, inadequate internal controls, or frauds. Internal Audit provides information directly to senior management and the Board. Inaccurate audit information could result in errors in management decisions and University governance.
This role is exposed to and has access to information of a highly confidential and sensitive nature, and must be able to recognize the sensitivity of issues and constantly maintain the strictest confidentiality and discretion. The Audit Administrator must demonstrate good public relations and interpersonal skills in dealing with a diverse range of departments, faculties, management levels and external organizations. Errors in judgment could have a serious impact on the Internal Audit’s relationship and credibility with senior management, the Board, and UBC departments.


Undergraduate degree in a relevant discipline and Completion of one year in an accredited accounting program (CGA or CMA or CA). Completion of 3rd year in an accredited accounting program (CPA, CMA, or CGA) are preferred Minimum of two years experience or the equivalent combination of education and experience. Minimum of two years’ experience in auditing or a combination of accounting/financial experience working with individuals in senior roles and in complex environments. UBC experience preferred, including proficiency with UBC systems (Hyperion, Peoplesoft HRMS and FMS, Workspace) and knowledge of the university’s policies, procedures and practices. Strong organizational, analytical, planning skills, and excellent attention to detail. Excellent verbal and written communication skills. High proficiency with MS Outlook, Word, Excel and PowerPoint. Experience preparing comprehensive financial reports and budget forecasts. Experience with IDEA, Arbutus or ACL is an asset. Able to work under minimal supervision, exercising confidentiality, professionalism, initiative and tact. Able to work well with others in a team environment and demonstrate respect, dignity, and integrity in interpersonal relationships. Must remain independent and objective under all circumstances.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Employment Type: Part Time
Location: Vancouver, BC, CA
Posted on: 2016-12-06
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