Overview

Town of Georgina Part Time Accounts Receivable Clerk Part Time in Georgina, ON

Town of Georgina

Branch Georgina ON CA

Position:
Part Time Accounts Receivable Clerk
Location:
Georgina, ON

Corporate Services DIVISION:. Service division as required; Tax, Revenue and Customer Service. Provides tax and water customer services including telephone,…

Performs all duties relating to accounts receivable including calculating, preparing and collecting of all
Town general accounts receivable; provides tax and water customer services including telephone, counter, administrative
and Reception duties as required. For full details, please see attached job description.

Minimum Qualifications:

Two (2) year community college diploma in Finance, Business or other relevant discipline from a recognized provincial
college/institution of learning; minimum of two years’ previous experience inclusive of one year in general accounts
receivable and one year in customer service, including high volume cash in a public sector environment..

How to apply:
Please forward your cover letter and resume in confidence by April 16, 2018, identifying the job title and ID#2018.53 in
the subject line to [email protected] or in person or by mail to Human Resources, Town of Georgina, 26557 Civic
Centre Road, Keswick, ON L4P 3G1

Committed to diversity and a barrier-free environment:
The Town of Georgina is an equal opportunity employer committed to an inclusive, barrier-free recruitment and
selection process and as we grow, it’s important that our workforce reflect the citizens we serve. We respect,
encourage, and celebrate diversity. We will accommodate the needs of applicants under the Ontario Human Rights Code
and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection
process. Please advise the Human Resources Office to ensure your accessibility needs are accommodated throughout
this process. Personal information collected will be used in accordance with the Municipal Freedom of Information and
Protection of Privacy Act for the purpose of candidate selection.

We thank all candidates for their interest, however, only those being considered will be contacted.

JOB DESCRIPTION

POSITION: Accounts Receivable Clerk (P/T) JOB NO: 27

DEPARTMENT: Corporate Services DIVISION: Tax, Revenue and Customer Service

DATE: Amended: March 2018 April 2015; February 2010
Prepared: July 2002 GRADE: 7

PRIMARY FUNCTION : Performs all duties relating to accounts receivable including calculating, preparing and collecting of
all Town general accounts receivable; provides tax and water customer services including telephone, counter,
administrative and Reception duties as required.

SUPERVISION RECEIVED: Manager of Taxation and Revenue

DIRECTION EXERCISED
: None

WORKING PROCEDURES:

Prepares and distributes all general accounts receivable invoices;

Verifies input data to balance to authorized source documents;

Runs monthly aging report and updates to complete recording to general ledger;

Calculates and prepares debit/credit notes and adjustments as required and records transactions in appropriate customer
file;

Sorts, records and files/attaches receipts by department and/or customer;

Reconciles and prints trial balance of all accounts receivables;

Reviews and posts unassigned payments to appropriate invoices;

Maintains aging reports, lease files, invoices and updates for reconciliation and/or audit purposes, including all back-up
documents;

Calculates and prepares invoices including noxious weed invoices as required;

Reconciles outstanding noxious weed invoices to GL account at season end and prepares a listing of unpaid invoices for
transfer to the tax roll;

Prepares all reminder notices and communicates verbally or in writing to pursue collection of delinquent accounts;

Completes, as directed, appropriate documentation on files for collection, i.e. small claims court, collection agency;

Reviews and maintains lease documents and files to ensure monthly rental fees including taxes, maintenance and
insurance are received and communicated to appropriate source department;

Responds to general accounts receivable customer inquiries by verbal or written communication;

Liaises with the Accounts Payable Clerk regarding Town suppliers with outstanding accounts receivable invoices in order
to ensure amounts owed are encumbered prior to remitting full payment to a supplier.

Provides back up telephone, counter, mail machine and Reception/Switchboard services for Tax, Revenue and Customer
Service division as required;

Researches and prepares tax extracts, duplicate receipts and general correspondence related to divisional functions as
required;

Provides support to the division relating to tax collection procedures and utility billing as required;

Assists with the preparation and mailing of bulk tax bills, utility bills, and related arrears notices as required;

Receives and posts water, tax and miscellaneous payments, balances daily cash float to daily cash summary and prepares
bank deposits on a backup basis;

Provides full-time departmental coverage during divisional peak periods and staff absences as necessary;

Participates in the Town’s Health & Safety Program and complies with the Occupational Health and Safety Act, other
applicable legislation and best practices;

Maintains knowledge of and adheres to all Town of Georgina Policies and Procedures;

Participates in ongoing Training and Development and ensures all mandatory requirements are met and maintained;

The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not
intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this
position description at any time provided that such change does not represent a substantive change in the purpose or
essential nature of the position.

Skill/Knowledge Requirements:

Two (2) year community college diploma in Finance, Business or other relevant discipline from a recognized provincial
college/institution of learning.

Minimum of two years’ previous experience inclusive of one year in general accounts receivable and one year in customer
service, including high volume cash in a public sector environment;

Excellent organizational, communication, both verbal and written and general accounting skills;

Skill and efficiency required in the use of computer and related software, all Microsoft office applications, internet and
email;

Up to one year period of adjustment, orientation and adaptation on the job.

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Georgina, ON, CA
Posted on: 2018-04-04
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