OverviewToronto Transit Commission Project Administrative Secretary (2) (Temp) (J.O#10045ier)- Repost Temporary in Toronto, ON
Toronto Transit Commission
Branch Toronto ON CA
Project Administrative Secretary (2) (Temp) (J.O#10045ier)- Repost
Providing administrative and full secretarial support for the Director – Systems Design & Installation/ Director –Design & Engineering, and providing and/or…
**If you previously applied during the duration of Jan. 20- Jan 26, 2017 there is no need to re-apply as all appliants will be considered. Thank you*
PROJECT ADMINISTRATIVE SECRETARY (2)
SCARBOROUGH SUBWAY EXTENSION DEPARTMENT
ENGINEERING, CONSTRUCTION & EXPANSION GROUP
THESE POSITIONS ARE REQUIRED FOR THE DURATION OF THE SCARBOROUGH SUBWAY EXTENSION PROJECT
Guided by a new and ambitious Corporate Plan, the Toronto Transit Commission (TTC), North America’s 3 rd largest transit system, has embarked on a 5-year journey to transform into a transit system that makes Toronto proud. Our ongoing recruitment efforts are strategically aligned with the TTC’s corporate mission “to provide a reliable, efficient, and integrated bus, streetcar, and subway system that draws its high standards of customer care from our rich traditions of safety, service, and courtesy”.
We are currently seeking a Project Administrative Secretary.
Providing administrative and full secretarial support for the Director – Systems Design & Installation/ Director –Design & Engineering, and providing and/or coordinating administrative and clerical support for the associated team
Coordinating the daily schedule of activities for the Director
Receiving and processing all incoming/outgoing correspondence as well as maintaining a follow-up system for issues requiring action
Word processing a variety of general, technical and confidential correspondence, which may involve compiling and/or verifying information, proof-reading for accuracy, grammar, punctuation, etc. in accordance with department and corporate standards; also composing replies to correspondence as appropriate for the Director’s review and signature
Coordinating the preparation of various documents to ensure deadlines are met
Tracking critical project documents through approval stages
Setting up and maintaining comprehensive project files using the designated document control system
Retrieving and compiling correspondence and/or data pertaining to specific project issues for use by the Director and team
Coordinating, attending and/or participating in various internal and external meetings/committees with Department staff, staff of the Board, external agencies, etc., which involves ensuring the required background information is provided to the Director; ensuring meeting room set-up for all relevant equipment and provision of background materials, taking notes on action items and following up for appropriate action, and producing meeting minutes
Substituting for the Administrative Assistant to the Chief Project Manager – Scarborough Subway Extension as required
Responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (if applicable and within your area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer
Participation in the TTC Customer Service Ambassador Program
SKILLS, KNOWLEDGE & EXPERIENCE
Sound knowledge of business administration concepts and practices
Sound knowledge of modern office practices, procedures and equipment
Proficiency in the use of a personal computer and Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)
Sound judgement; well developed administrative, organizational, interpersonal, and oral/ written communication skills with an excellent knowledge of grammar, punctuation, spelling, etc.
Demonstrated ability to work in a team environment
Proven ability to handle several responsibilities at once, under minimal supervision, and produce high volume, quality work
Post-secondary education in office administration, or the equivalent, combined with several years of progressively senior experience in an office administrative capacity
Experience acquired in the construction/projects delivery industry is a definite asset
Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
Annual Salary Range: $56,110.60 – $70,051.80 (Level 6SA) – 35 Hour Work Week
At the Toronto Transit Commission (TTC), we place a high value on establishing a workplace where people are challenged and respected every day, and we keep Toronto moving with a dedication to service, safety and convenience that is unparalleled in our industry. We invite you to join our team in delivering on our commitment to creating a transit system that makes Toronto proud.
Hiring and selection preferences are not given in the employment of an employee’s relatives. Relatives of current TTC employees cannot be hired, assigned transferred or promoted into positions, where there is a potential conflict of interest due to relationship. If you are qualified for the position for which you are applying, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee at the employment interview.
The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resource- Employment Services at (416) 393-4570
Employment Type: Temporary
Location: Toronto, ON, CA
Posted on: 2017-02-10