TMX Group Inc. Coordinator (Administrative Technician) Contract in Montréal, QC

TMX Group Inc.

Branch Montréal QC CA

Coordinator (Administrative Technician)
Montréal, QC

• Knowledge of Windows XP, Microsoft Office, Lotus Notes, Excel, Power Points and other standard office equipment….

Reporting to two Managers and the Director of Listed Issuer Services, the Coordinator will perform a variety of tasks assisting in the processing of transactions undertaken by issuers listed on TSX and analyzing corporate information relating to the capital of TSX listed issuers.

Key Accountabilities: • Maintain and update internal files, systems and databases
• Enter transaction details to generate invoices
• Draft and review correspondence, bulletins and other materials pertaining to ongoing transactions
• Collect and process Personal Information Forms in accordance with applicable policies
• Follow procedure to open/close files
• Maintain filing/vault and archive system
• Prepare expense report and make travel arrangements for the Director
• Provide administrative support to the Managers and Director
• Assist Managers in preparation of workshops/meetings
• Update issuers’ monthly reports via electronic filing system
• Act as Administrator for our secure web-based filing system
• Communicate with listed issuers on their filing requirements and applicable TSX policies verbally and through written communication
• Ensure timely input of data in various databases
• Reconcile capital records with issuers
• Act as a back-up for other Coordinators during vacations and absences
Must Have Skills: • A minimum of three years of experience in a professional administrative role
• Excellent verbal and written communication in both French and English
• Excellent analytical and execution skills
• Ability to act independently and to exercise sound judgment
• Experience with client service
• Strong team player and self-starter
• Knowledge of Windows XP, Microsoft Office, Lotus Notes, Excel, Power Points and other standard office equipment
• Strong keyboarding skills
• Strong attention to detail and ability to prioritize time appropriately
• Exposure to securities industry or completion of the Canadian Securities Course or familiarity with stock exchange listing policies and requirements would be an asset

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Montreal, QC, CA
Posted on: 2015-08-18
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