OverviewSysco Canada, Inc Temporary Administrative Assistant Contract in Vancouver, BC
Sysco Canada, Inc
Branch Vancouver BC CA
Temporary Administrative Assistant
Syscos Leadership Framework Basics Integrity & Accountability Problem Solving & Decision Making Driving Results….
Sysco Corporation is theglobal leader in selling, marketing and distributing food products torestaurants, healthcare and educational facilities, and othercustomers who prepare meals away from home. Its family of products alsoincludes equipment and supplies for the food service and hospitalityindustries. Syscos 50,000 employees in 70-plus locations are committed tohelping its 400,000 sales and service customers succeed and satisfyconsumers appetites. Sysco Canada has 5,000+ people in over 30 locationsacross the country.
Length of Term:
1 year temporarymaternity leave coverage (February 2017-March 2018)
Full Time work hours Monday-Friday andexpectations of working different shifts to meet job expectations if needed.
The purpose of the jobis to organize and manage daily administrative activities for the President,and the Leadership Team, including producing reports and presentations andorganizing activities as required.
Duties & Responsibilities
The following is a listof the essential duties and responsibilities of this job. The tasks and the time spent performing eachtask may vary as business needs require.
Length of Contract
February/March2017-March 2018 (1 year maternity coverage)
Monday-Friday regularbusiness hours
Responsibilities:The successful candidatewill :
Managecalendar for Leadership Team. Research contact information and compile contactlists. Screen incoming calls andcorrespondence and respond independently whenever possible. Process incoming mail and/or emails andredirect as appropriate. File correspondence.
Producedocuments and presentations using Word, Excel and Powerpoint. Format existing documents, letters, reportsand presentations. Create new documents,letters, reports and presentations.
Facilitatethe coordination of various reports and compile/summarize information fordistribution to various parties in the organization.
Organizeand co-ordinate activities for departmental meetings and conference calls. Issue invitations, co-ordinate attendance andfacilitate communication and prepare relevant material.
Arrangeprograms, events or conferences by arranging for facilities and caterer,issuing information or invitations, coordinating information with speakers,monitoring related expenses and facilitating the smooth flow of events.
Arrangecomplex and detailed travel plans and itineraries; compile documents for travelrelated meetings for the president and group traels.
Prepareexpense reports. Track all expensesincurred by the President and Leadership Team, verify, reconcile and prepare reportsfor all such purposes.
Maincontact for Canadian OPCOs and Houston Corporate office on matters that pertainto President and Leadership Team work and events.
AdministeringSysco Programs, hall of fame employee programs, employee of the month coordinationand plaques, managing stat holiday schedule for staffs
Managingregulatory documents renewal, application official documents with CityGovernment and regulations (business licenses)
EducationRequired: High School diploma, certificate in Administration is an asset
Workexperience required: 0-3 of administration experience, will provide training
Abilityin English in verbal and written
Abilityto speak Cantonese or mandarin is an asset
Equipment: Computer, Photocopier, Fax Machine.
Software: Word, Excel, PowerPoint.
Other: Intranetand Internet.
Other Job Requirements
Communication- Clearly conveying information and ideas through a variety of media toindividuals or groups in a manner that engages the audience and helps themunderstand and retain the message.
Contributingto Team Success – Actively participating as a member of a team to move the teamtoward the completion of goals.
DecisionMaking – Making Purchasing decisions. Identifying and understanding issues,problems, and opportunities; comparing data from different sources to drawconclusions; using effective approaches for choosing a course of action ordeveloping appropriate solutions; taking action that is consistent withavailable facts, constraints, and probable consequences.
ManagingWork (includes Time Management) – Effectively managing ones time and resourcesto ensure that work is completed efficiently.
Negotiation- Effectively exploring alternatives and positions to reach outcomes that gainthe support and acceptance of all parties.
QualityOrientation – Accomplishing tasks by considering all areas involved, no matterhow small; showing concern for all aspects of the job; accurately checkingprocesses and tasks; being watchful over a period of time.
StressTolerance – Maintaining stable performance under pressure or opposition (suchas time pressure or job ambiguity); handling stress in a manner that isacceptable to others and to the organization.
Syscos Leadership Framework Basics Integrity & Accountability Problem Solving & Decision Making Driving Results
Qualified candidates submit cover letter & resume via theTalent Portal at www.sysco.ca/careers
Syscos Mission is to market and deliver great products to our customers withexceptional service.
Syscos Vision isto be our customers most valued and trusted business partner.
Syscois committed to Employment Equity. Accommodations during the recruitmentprocess are available upon request for candidates with disabilities.
We offer our associates the opportunity to grow personally and professionally,to contribute to the success of a dynamic organization, and to serveothers in a manner that exceeds expectations.
Committed to Employment Equity.
Employment Type: Freelance
Location: Vancouver, BC, CA
Posted on: 2017-02-12