Overview

Sun Life Financial Administrative Assistant Full Time in Montréal, QC

Sun Life Financial

Branch Montréal QC CA

Position:
Administrative Assistant
Location:
Montréal, QC

The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of…

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ADM01450

  • LI-JM1

Role Summary:
This role provides administrative assistance to the Assistant Vice-President, Marketing and Communications, Quebec. The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of responsibilities. This role requires that you be extremely well organized, able to manage conflicting demands and demonstrates a high regard for confidentiality.

Main Accountabilities:
Arranges appointments and meetings and will manage the conflicting demands and changes to schedules;

Coordinates various business functions, sometimes at off-site locations and creates presentation materials for a variety of audiences;

Monitors E-mail and incoming mail by checking deadlines and handling as many as possible on the recipient’s behalf;

Ensures the appropriate people are involved in decision making and problem solving of issues when the Assistant Vice-President is absent;

Assists in the preparation and distribution of reports and internal communications;

Assists in the formulation of correspondence and when required assists in resolution of escalated issues coming from a variety of audiences;

Coordinates travel arrangements and accompanying material;

Provides filing and the necessary record keeping;

Manages the administrative budget work and cost center (expense reimbursements, cheque requests and budget management);

Answer all internal and external calls (including calls from the media) and ensure proper follow-up

Competencies:
Five to ten years of previous or current experience supporting a senior executive level role in a fast-paced environment;

Excellent verbal communication skills (French and English);

Superior written communications skills (French and English);

Ability to work independently with minimal direction and frequent interruptions;

Strong interpersonal skills and the ability to deal comfortably with employees at all levels of the organization, as well as external clients, vendors, consultants and the media;

Able to use diplomacy, tact, and discretion in dealing with sensitive matters;

Ability to handle and maintain confidential company information;

Ability to prioritize work from a variety of people and the judgment to obtain direction when there are competing priorities;

Ability to take initiative and work independently;

Resourceful at problem solving and continually improve job processes and procedures;

Work well under pressure by incorporating excellent time management skills in order to juggle many priorities and meet numerous deadlines;

Excellent organizational skills;

Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes;

Self starter and team oriented;

Service oriented;

Detail oriented.

Notes/Unique Requirements:
This position may require some travelling from time to time;

Availability and flexibility to work outside of regular business hours, including the week-ends.

Sun Life Financial promotes equal opportunity employment.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Job

:

Administrative Services

Primary Location

:

CA-QC-Montreal

Sun Life Financial Montreal

1024 – 1155 Rue Metcalfe

Montréal

H3B 2V9

Employee Status

:

Regular

Full-time

Unposting Date

:

Jun 5, 2015, 10:59:00 PM

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Montreal, QC, CA
Posted on: 2015-05-23
Posted by: