Sun Life Financial Administrative Assistant Full Time in Montréal, QC

Sun Life Financial

Branch Montréal QC CA

Administrative Assistant
Montréal, QC

The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of…



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Role Summary:
This role provides administrative assistance to the Assistant Vice-President, Marketing and Communications, Quebec. The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of responsibilities. This role requires that you be extremely well organized, able to manage conflicting demands and demonstrates a high regard for confidentiality.

Main Accountabilities:
Arranges appointments and meetings and will manage the conflicting demands and changes to schedules;

Coordinates various business functions, sometimes at off-site locations and creates presentation materials for a variety of audiences;

Monitors E-mail and incoming mail by checking deadlines and handling as many as possible on the recipient’s behalf;

Ensures the appropriate people are involved in decision making and problem solving of issues when the Assistant Vice-President is absent;

Assists in the preparation and distribution of reports and internal communications;

Assists in the formulation of correspondence and when required assists in resolution of escalated issues coming from a variety of audiences;

Coordinates travel arrangements and accompanying material;

Provides filing and the necessary record keeping;

Manages the administrative budget work and cost center (expense reimbursements, cheque requests and budget management);

Answer all internal and external calls (including calls from the media) and ensure proper follow-up

Five to ten years of previous or current experience supporting a senior executive level role in a fast-paced environment;

Excellent verbal communication skills (French and English);

Superior written communications skills (French and English);

Ability to work independently with minimal direction and frequent interruptions;

Strong interpersonal skills and the ability to deal comfortably with employees at all levels of the organization, as well as external clients, vendors, consultants and the media;

Able to use diplomacy, tact, and discretion in dealing with sensitive matters;

Ability to handle and maintain confidential company information;

Ability to prioritize work from a variety of people and the judgment to obtain direction when there are competing priorities;

Ability to take initiative and work independently;

Resourceful at problem solving and continually improve job processes and procedures;

Work well under pressure by incorporating excellent time management skills in order to juggle many priorities and meet numerous deadlines;

Excellent organizational skills;

Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes;

Self starter and team oriented;

Service oriented;

Detail oriented.

Notes/Unique Requirements:
This position may require some travelling from time to time;

Availability and flexibility to work outside of regular business hours, including the week-ends.

Sun Life Financial promotes equal opportunity employment.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.



Administrative Services

Primary Location



Sun Life Financial Montreal

1024 – 1155 Rue Metcalfe


H3B 2V9

Employee Status




Unposting Date


Jun 5, 2015, 10:59:00 PM

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Montreal, QC, CA
Posted on: 2015-05-23
Posted by: