St. Michael’s Hospital Special Events and Annual Programs Assistant Full Time in Toronto, ON

Overview

St. Michael’s Hospital

Branch Toronto ON CA

Position:
Special Events and Annual Programs Assistant
Location:
Toronto, ON

Assists in the pre-planning, logistics and organizing of all Special Events and cultivation activities and attends all foundation special events and annual…

St. Michael’s Hospital Foundation, through its philanthropic activities, assists St. Michael’s Hospital in attracting the resources required to fulfill and enhance its mission. The Foundation is governed by a volunteer Board of Directors including members of the business and professional community. Funds are used to support priority areas as defined by the hospital including the purchasing of equipment, renovations, new facilities, research and educational priorities. The Foundation raises funds from a variety of initiatives: annual giving; special events; major and planned gifts.
The Assistant, Special Events & Annual Programs provides executive assistance and administrative support to the Vice-President, Special Events & Annual Programs and serves as administrative, business support services for the department.

DUTIES & RESPONSIBILITIES:
Provides administrative/clerical support for Special Events & Annual Programs team including coordination, preparation and distribution of meeting materials for various committees, communication with volunteer groups, committee members and major donors as required.
Assists in the pre-planning, logistics and organizing of all Special Events and cultivation activities and attends all foundation special events and annual giving activities.
Supports both departments pre-event logistics, research, planning, packing, supply prep, post-event wrap up activities, inventory, on-going mailings, and general correspondence required
Liaises with the Director, Annual Giving, Manager, Special Events and Database Officer along with IT services regarding the use of the Raiser’s Edge database including the coding and processing of fundraising activities within a structured moves management system used by the Major Gift/Planned Giving/ Special Events teams. Provides mocked up reports and helps develop comprehensive reports as required by the both Special Events & Annual Giving areas.
Provides support to Special Events team through data entry in Raiser’s Edge and acts as the point person for mail lists (e.g. E-blasts, mailings, pre/post event communications to attendees, Annual reports etc.)
Prepares department presentations for Foundation staff meetings.
Coordinates and makes arrangements for all committee meetings including room bookings, catering and AV requirements.
Prepares and distributes meeting notices, materials and minutes, agenda for meetings as needed along with attending team meetings and committee meetings (as needed) and prepare comprehensive minutes.

QUALIFICATIONS:
A university education is preferable with two to three years of progressively responsible experience in an administrative office environment, including the direct support of a senior administrator.
Previous experience working in the voluntary sector, particularly in a fundraising environment is an asset.
Advanced skills and work experience with Raiser’s Edge, Windows, Excel, Powerpoint, Access and InDesign an asset.
Strong verbal, writing and telephone communication skills.
Ability to exercise independent judgment and decision making.
High level of flexibility and responsiveness and ability to work well in a team environment.
Demonstrated commitment to and understanding of the mission and values of St. Michael’s Hospital.
Occasionally, Foundation staff are required to work flexible hours, including some evenings and weekends.