SI Systems Legal Billing Assistant Contract in Calgary, AB

SI Systems

Branch Calgary AB CA

Legal Billing Assistant
Calgary, AB

The following are accountabilities of the Legal Billing Assistant role:. Reporting to Manager and Optimization Lead, Legal Operations, the Legal Billing…

Reporting to Manager and Optimization Lead, Legal Operations, the Legal Billing Assistant’s main accountabilities are assisting the Legal Billing and Budget Coordinator in maintaining the legal billing processes for the Legal Department, including assisting in coordinating the electronic invoicing, payment and reporting process for department.

This role includes internal department support for lawyers, associates, paralegals, managers, legal operations, and the tax group. The following are accountabilities of the Legal Billing Assistant role:

  • Assisting the Legal Budget and Billing Coordinator in:
    • ensuring the legal billing process functions smoothly, including initial onboarding of vendors, vendor set up, timekeeper setup, coding invoices, invoicing, and ensuring bills are paid;
    • the monthly preparation & analysis of operating cost information for the general counsel group on a matter by matter basis, including variance analysis of actuals vs. budget;
    • liaising with external counsel/vendors and Vendor Support, Cost Accounting and Master Data;
    • interacting independently with lawyers, associates, outside counsel and other vendors to answer questions concerning invoicing/status and Billing & Staffing policy;
    • with the guidance of the Billing and Budget Coordinator, responding in a timely and professional manner to inquiries regarding billing issues and problems;
    • building and maintaining effective relationships with key contacts;
    • other tasks as required.

Qualifications/Competencies Required:

  • basic knowledge of legal department billing processes;
  • strong interpersonal skills withthe ability to establish and maintain good relationships and collaborate with individuals at many levels;
  • strong oral and written communication skills;
  • ability to plan, prioritize and manage multiple tasks simultaneously, with minimal supervision and strong attention to detail;
  • flexibility to deal with changing situations and deadlines;
  • ability to handle confidential and sensitive information with the appropriate discretion;
  • ability to identify and communicate opportunities to improve existing processes.


  • 4 + years related experience;
  • prior experience handling legal billing processes and technology preferred;
  • prior experience with a legal matter management system preferred;
  • accounting and budgeting process experience preferred;
  • proficiency with MS Office suite including Excel, Word and PowerPoint;
  • understanding of database concepts and database query techniques;
  • strong verbal, written, and interpersonal skills;

Specialization and Skills:

Professional (Non-IT)
ADMIN – Data Entry
2 – 4 years

Additional Requirements:

Work Environment:

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Employment Type: Freelance
Location: Calgary, AB, CA
Posted on: 2016-12-06
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