OverviewSeneca College of Applied Arts and Technology Employee & Labour Relations Coordinator (Contract) Contract in Toronto, ON
Seneca College of Applied Arts and Technology
Branch Toronto ON CA
Employee & Labour Relations Coordinator (Contract)
A valid Ontario Driver’s License and access to a reliable vehicle are required for travel between campuses and to meetings….
Reporting to the Director, Employee and Labour Relations, the incumbent will be accountable for providing confidential administrative support for the Employee and Labour Relations function in Human Resources, as required. The incumbent will be responsible for coordinating and organizing meetings and activities within the timeframes dictated by the relevant collective agreement; assembling documentation and metrics for Employee and Labour Relations; and ensuring reporting deadlines under the collective agreements are met. Tasks include gathering, analyzing, and preparing materials required for developing policies and/or procedures; preparing and scheduling grievances and/or arbitrations; maintaining various labour relations files; maintaining, analyzing and developing activity statistics; ensuring compliance with the requirements of the collective agreements; and special projects as assigned.
Note: This is a 16 month Contract position.
• Ensures complete centralized documentation and retrieval system for all complaints, grievance, and arbitration activities.
• Tracks and coordinates the complaint, grievance, and arbitration processes. This includes monitoring timelines, maintaining computerized grievance records, preparing reports, scheduling meetings, conducting research, preparing materials for grievance meetings and arbitration hearings, following up on decisions and settlements, and processing appropriate implementation paperwork as required.
• Where directed, organizes materials for, attends, and takes minutes for Union College Committee meetings.
• Provides administrative support for Employment Stability Committee processes and meetings; monitors and maintains requirements for employment stability funds.
• Attends and provides support in layoff / recall process and strike contingency meetings as required.
• Works with HRIS Analyst to create online reports to support collective agreement requirements and recommends changes or enhancements to the online system to improve efficiency of data storage and retrieval.
• Develops all reports related to the Employee and Labour Relations function.
• Monitors and maintains the SWF reporting requirements and ensures prompt scheduling of Workload Monitoring Group meetings and Workload Arbitrations.
• Develops and implements systems to record and report labour relations activities including grievance, arbitration and legal costs.
• Maintains excellent communication with College staff and external contacts by following up on action items and ensuring timely and accurate response.
• Generates invoices to OPSEU, Local 560 and Local 561 for reimbursement related to Union release activities.
• A relevant three-year post-secondary degree/diploma in Human Resources Management, Industrial Relations, Business with Human Resources/Labour Relations major, or equivalent education. CHRP designation is an asset.
• Three years’ progressive experience as a Human Resources assistant or coordinator in a diverse, multi-union, multi-site work environment, administering according to terms of collective agreements.
• Accessible customer-service focus with a proven ability to contribute effectively on a team or individual basis.
• Knowledge and understanding of employment legislation, labour contracts and labour relations trends.
• Superior research, analytical, problem solving, organizational and time management skills,
• Detail oriented and able to multi-task with demonstrated initiative.
• Excellent oral and written communication skills to effectively interpret and explain labour relations information and interact with the College’s multi-cultural/racial/able staff.
• Demonstrated proficiency with HRIS systems and MS Word and Excel. Proficiency with MS Access is an asset.
• A valid Ontario Driver’s License and access to a reliable vehicle are required for travel between campuses and to meetings.
September 2015 to January 2017
Employment Type: Freelance
Location: Toronto, ON, CA
Posted on: 2015-07-31