Overview

Seaspan ULC Procurement Specialist (12 month Limited Term) Temporary in North Vancouver, BC

Seaspan ULC

Branch North Vancouver BC CA

Position:
Procurement Specialist (12 month Limited Term)
Location:
North Vancouver, BC

Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply…

The Procurement Specialist is responsible for the negotiation, procurement and contract administration of direct-buy materials and services required in support of new vessels constructed by Seaspan Shipyards under the Federal Fleet Renewal Program (FFRP) in accordance with procurement and contracting best practises, Seaspan’s Industrial and Regional Benefits (IRB) obligations and commitments, customer requirements and the Seaspan purchasing policy. He/she will work closely with the FFR project teams to support their purchase requirements such as the collection of vendor-furnished information, schedules and vendor costing information for input into the development of cost models, integrated schedules and other reports as required. The Procurement Specialist will work closely with engineering staff to support the development of procurement specifications and will be responsible for leading competitive processes (RFx) to send engineering requirements to market. He/she will be responsible for the placement of purchase orders and contracts, will lead supplier engagement activities and be primary commercial contact for all Suppliers within their assigned portfolio.

The Procurement Specialist requires knowledge of contract law, contract drafting, Canadian Government contracting policy and process and has appropriate negotiation and relationship management skills.

The Procurement Specialist reports to the Manager, Procurement – New Construction and has no direct reports. The Procurement Specialist – New Construction is an integral member of the Seaspan Shipyard’s team which is comprised of cross-functional representatives from the Program Office, Supply Chain Management, Production, Engineering, Estimating and Quality Assurance.

This is a 12 month limited term employment opportunity.

Duties/Accountabilities

  • Research and identify potential suppliers capable of supplying equipment and/or services required for direct-buy shipyard procurements.
  • Lead the sourcing, bid evaluation, selection, procurement and delivery of materials and services required in support of new vessels constructed by Seaspan Shipyards.
  • Lead the proponent evaluation, selection, negotiation and execution of purchase orders and contracts. Ensure that purchase order and contract terms and conditions incorporate technical, schedule, Industrial and Regional Benefits, quality and classification society requirement and Seaspan Shipyard’s terms and conditions; including flow down of the terms and conditions of the Design and Build prime contracts as and when required.
  • Prepare subcontract/purchase order award recommendation materials and participate in presenting the award recommendations for approval.
  • Ongoing management and monitoring of suppliers performance such that suppliers milestones and deliverable items are achieved in accordance with the Design and Build Contracts and the terms of the subcontracts. Maintain oversight of suppliers progress compared to budget. Approve milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
  • Negotiate and issue subcontract Change Orders as directed and authorized by the Program Office.
  • Act as liaison between Suppliers and the technical leads/project managers in respect to materials and services procurement to ensure technical requirements, schedules and cost targets are fully achieved.
  • Act as liaison between Suppliers and Production Planning and Control to support the development of production schedules.
  • Act as liaison between Suppliers and Estimating to support the development of cost models and estimates.
  • For the acquisition of Vendor Furnished Information (VFI), conduct formal solicitation processes to gather required VFI to support design completion by Engineering.
  • Perform evaluations of potential suppliers including researching historical performance and financial strength.
  • Validate supplier references through contact with previous customers.
  • Ensure that purchase orders are approved in accordance with Seaspan policies and execute the purchase orders in an accurate and timely manner.
  • Responsible for the verification and follow up on the status of material deliveries under open purchase orders and communication to appropriate stakeholders of changes.
  • Expedite suppliers as required to ensure on-time delivery of material and completion of services.
  • Ensure that product manuals, material certifications and other required documents have been received with delivered materials, as specified on the purchase order or contract.
  • Reconcile any purchases made using purchasing cards.
  • May be required to approve invoices for payment or to support resolution of issues/discrepancies between invoice and order to facilitate payment.

Education and Experience

  • A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
  • 3 to 5 years of sourcing, bid evaluation, negotiation and execution of various types of purchase agreements as part of a large manufacturing organization, preferably in shipbuilding industry;
  • Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.

Skills, Knowledge and Required Competencies

  • Strong procurement skill set/knowledge of competitive bid processes;
  • Experience working from bills of material in a manufacturing/MRP-system driven environment; Previous experience is the acquisition of major equipment, raw materials, fabricated materials, build-to-specification materials used in used in new vessel construction;
  • Experience with Public Works and Government Services (PWGSC) acquisition practices and Standard Acquisition Clauses and Conditions (SACC);
  • Experience in establishing subcontract terms and conditions which flow down prime contract terms and conditions and which minimize contractual and business risks to Seaspan;
  • Knowledge of and practice in the application of Controlled Goods Regulations to procurement activities;
  • Exceptional negotiation skills for both new subcontracts/purchase orders and change orders to existing subcontracts/purchase orders;
  • Capability to read and interpret complex technical specifications and detailed engineering drawings coupled with the ability to incorporate specifications and drawings into bid documents;
  • Strong customer service focus and interpersonal skills;
  • Proven track record of working with manufacturing bills of materials and candidate equipment lists and product specifications to acquire materials and equipment. Previous experience with JD Edwards EnterpriseOne Enterprise is desirable;
  • Resource Planning software application would be an asset.
  • Demonstrated initiative, creativity and integrity.
  • Excellent communication skills both written and verbal.
  • Strong organizational skills.
  • Advanced level computer skills including Word/Excel/Powerpoint.
  • Demonstrated ability to multi-task, prioritize and problem solve.
  • Good business judgment and reasoning skills.
  • A high degree of business ethics and integrity.

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Employment Type: Temporary
Location: North Vancouver, BC, CA
Posted on: 2016-09-21
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