Overview

Sea to Sky Invasive Species Council Administrative Assistant Part Time in Whistler, BC

Sea to Sky Invasive Species Council

Branch Whistler BC CA

Position:
Administrative Assistant
Location:
Whistler, BC

Whistler Office (some work may be done from home). The Administrative Assistant will be an extremely well organized, efficient individual with an interest in…

LOCATION : Whistler Office (some work may be done from home)

TERM: May 15th – Oct 31st 2017

HOURS: Part-time, 8 hours per week

RATE OF PAY: Dependent on experience

CLOSING DATE: Thursday 6th April, 2017 (extended)

POSITION OVERVIEW: The Sea to Sky Invasive Species Council (SSISC) is a non-profit organization that works to minimize the threat of invasive species in the Sea to Sky Corridor. Our programs include Education, Outreach and Training, Stakeholder Coordination and Collaboration, and our Field Program (Inventory, control and monitoring of invasive species). The Administrative Assistant will be an extremely well organized, efficient individual with an interest in environmental conservation to provide rock-star administrative and program support to the Executive Director and the Board of Directors to help us deliver our invasive species programs as efficiently and effectively as possible.

DESCRIPTION OF DUTIES:

The Administrative Assistant will work closely with the Executive Director, and will carry out a variety of tasks and duties, including:

Financial Management:

  • entering financial data into accounting software
  • preparing invoices, receipts and monthly financial statements
  • help prepare payroll & administer new payroll system
  • budget tracking

Board / Governance:

  • providing administrative support to the board of directors
  • assisting the Executive Director with planning board meetings & AGM
  • preparing agendas and minutes for meetings
  • assisting the Executive Director and the Board with developing policies and procedures
  • assisting board members with board recruitment
  • other governance tasks, as required

Fundraising:

  • review and update SSISC’s Fundraising strategy and grant deadlines timetable
  • work with the Executive Director to expand the client base of SSISC’s fee-for-service programs

Human Resources:

  • assist the Executive Director with HR tasks including contract preparation, tax forms, ROEs, T4s.
  • help set up and administer new time-tracking system

Clerical support tasks & office administration:

  • Scanning & filing
  • email & communications
  • data entry
  • word processing and spreadsheets
  • manage mailing lists
  • purchasing equipment & supplies, ordering printing
  • Other duties as required.

Preference may be given to applicants with experience in non-profit organisations, fundraising, or applicants who are residents of the Sea to Sky Corridor.

PLEASE SEND RESUME & COVER LETTER explaining HOW you meet the requirements, as one single PDF file TO:

Clare Greenberg, Executive Director

ONLY CANDIDATES BEING CONSIDERED FOR POSITIONS WILL BE CONTACTED.

POSITION IS SUBJECT TO FUNDING AVAILABILITY

Job Type: Part-time

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Whistler, BC, CA
Posted on: 2017-04-01
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