Saskatchewan Polytechnic Test Centre Administrator Part Time in Moose Jaw, SK

Overview

Saskatchewan Polytechnic

Branch Moose Jaw SK CA

Position:
Test Centre Administrator
Location:
Moose Jaw, SK

Notify accounting of students’ fees. In conjunction with Student Development, assist with accommodations for special needs students writing exams….

Competition Number
P04122

Bargaining Unit
Professional Services

Posting Title
Test Centre Administrator

Classification
Band 6

Category of work
Part Time

Org Code/Description
Test Ctr-Moose Jaw-11414-DEPT

Location
Saskatchewan Polytechnic Moose Jaw Campus

Other Location(s)

Building

Other Building

Date Posted
09/22/2015

Closing Date
10/02/2015

JIQ #
30026

Start Date
11/16/2015

End Date
11/15/2016

Open Until Filled
No

Ongoing
No

Salary Range
$24.85/hr to $29.69/hr

Temporary Market Stipend
N/A

Incumbent
N/A

Hours of Work
Regulated 36 hours

Total Assigned days (AC) / Total Hours per biweekly pay
From November 16, 2015 – June 30, 2016 hours will be:
Monday, Wednesday – Friday, 8:00 am – 12:30 pm
Tuesday, 8:00 am – 1:00 pm

From July 1, 2016 – November 15, 2016 hours will be:
Monday, Wednesday – Friday, 12:30 – 5:00 pm
Tuesday 12:00 – 5:00 pm

Posting Status
Open

This position is a temporary vacancy as defined in Article 1.48.

Note: Applicants currently enrolled in credit courses at Saskatchewan Polytechnic will not be considered as this position puts them in a conflict-of-interest situation.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties
1. Schedule exam times and file exams. Notify accounting of students’ fees. May be required to draft replies to routine correspondence. Follow up with students and institutions as required.
2. Perform common office procedures, such as operating office equipment, filing, distributing incoming/outgoing mail, photocopying and receptionist duties.
3. Review exam records (quarterly) and notify accounting of charges to outside agencies.
4. Invigilate exams. Facilitate WebCT, Accuplacer, LaserGrade and other online exams. Maintain exam security.
5. Receive exams from instructors and other institutions. Ensure exams are available on time.
6. Return exams to Saskatchewan Polytechnic locations or other institutions. Mark multiple choice exams. Maintain exam records.
7. In conjunction with Student Development, assist with accommodations for special needs students writing exams.
8. Book invigilators from the casual list and arrange facilities as required.
9. Compile monthly statistics.
10. Assist with projects and other duties as assigned.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)
1. Completion of Grade 12 and a one year office education certificate program or an equivalent combination of education, training and experience.
2. One year experience working in an office environment using computerized office equipment.
3. Working knowledge of web browsers, operating systems (Windows) and booking procedures.
4. Working knowledge of computers, fax machines and scanners and scanning software and experience with proper telephone procedures.
5. Good interpersonal, communication (listening, oral and written), proofreading and customer service skills.
6. Good organizational and time management skills.
7. Intermediate computer skill level with Microsoft Office Suite.
8. Ability to implement policies of the test centre and carry out both written and oral instruction.
9. Demonstrates valuing diversity.

Desired QSA