Overview

Saskatchewan Polytechnic Facilities Assistant Part Time in Regina, SK

Saskatchewan Polytechnic

Branch Regina SK CA

Position:
Facilities Assistant
Location:
Regina, SK

Classroom/meeting room/special event setup, which will include lifting and moving objects on a regular basis (furniture, desks, etc.)….

Competition Number
P05685

Bargaining Unit
Professional Services

Posting Title
Facilities Assistant

Classification
Band 5

Category of work
Part Time

Org Code/Description
Regina Campus Facility Manager-30010-DEPT

Location
Saskatchewan Polytechnic Regina Campus

Other Location(s)
Saskatchewan Polytechnic Regina Campus

Building

Other Building

Date Posted
09/21/2016

Closing Date
09/30/2016

JIQ #
30226

Start Date
10/03/2016

End Date

Open Until Filled
No

Ongoing
Yes

Salary Range
$21.97 – $26.26 per hour

Temporary Market Stipend

Incumbent

Hours of Work
Regulated 36 hours

Total Assigned days (AC) / Total Hours per biweekly pay
.7 FTE (Average 50 hours per biweekly pay period)

Posting Status
Open

This part time position has a combination of required work periods and flexible work periods. What this means is that for about 12 weeks per year, the part time staff will be needed at work for the full week; for the remaining 40 weeks the work is flexible and can be carried out in many scenarios amounting to 5 days per pay period, so long as EDO coverage of the existing facilities assistant position is provided.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties
1. Provide administrative and operational support to the manager, campus facilities, and facilities coordinator, ensure accurate attention to detail.
2. Operate computer-based room allocation system and schedule classroom assignments according to yearly timetables and ongoing requests.
3. Manage, with guidance from the Facilities Coordinator, parking and campus internal signage.
4. Establish collegial working relationships with Saskatchewan Polytechnic faculty, staff and students, as well as Ministry of Central Services staff and campus visitors.
5. Collect and compile information for the Regina Campus telephone directory, program schedule, etc.
6. In consultation with the Facilities Coordinator develop, direct and monitor move schedules.
7. Assist with planning and preparation of special events hosted by or through the manager, campus facilities.
8. Perform minute taking and transcribing at meetings, and distribute minutes to participants in a timely manner.
9. Classroom/meeting room/special event setup, which will include lifting and moving objects on a regular basis (furniture, desks, etc.).
10. Ability to travel off main campus to other campus training facilities to provide facilities related services.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)
1. Grade 12 and a recognized office administration or business certificate or an equivalent combination of education, training and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, ie MS Office Suite
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills (both oral and in writing).
7. Effective organizational skills.
8. Ability to work independently under generalized supervision.
9. Valid Driver’s License.
10. Demonstrates valuing diversity.

Desired QSA

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Regina, SK, CA
Posted on: 2016-09-21
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