Saskatchewan Polytechnic Associate Dean Full Time in Saskatchewan

Saskatchewan Polytechnic

Branch SK CA

Associate Dean

The division also offers general, introductory and specialized courses in a variety of areas through various delivery methods….

Competition Number

Bargaining Unit

Posting Title
Associate Dean

Band 9

Category of work
Full Time

Org Code/Description
Dean-Construction and Trans-105000-DEPT

Multiple Locations (Please check posting details)

Other Location(s)
Saskatchewan Polytechnic Saskatoon Campus, Saskatchewan Polytechnic Moose Jaw Campus, Saskatchewan Polytechnic Regina Campus, Saskatchewan Polytechnic Prince Albert Campus


Other Building

Date Posted

Closing Date


Start Date

End Date

Open Until Filled


Salary Range
As per salary grid

Temporary Market Stipend


Hours of Work
OOS (typically M-F, core hours)

Total Assigned days (AC) / Total Hours per biweekly pay
Monday to Friday (core hours)

Posting Status

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties


Specific Accountabilities
General Accountability

The associate dean plays a major leadership role in positioning the School of Transportation and School of Construction to address the growing demand for trained and qualified individuals in a rapidly growing economy. The associate dean is directly accountable to the dean; School of Transportation and School of Construction for providing administrative and educational leadership for instructional programs and special projects and provides leadership in advancing innovation in the division. The associate dean coordinates with program heads, faculty, staff, and administration on planning, program development and review and ensures quality standards. The incumbent is accountable for developing external relations for articulation and laddering purposes and is responsible for ensuring relevancy of programs through interactions with advisory committees, trade boards and/or professional associations. By implementing key initiatives identified in the operating and capital plan, the associate dean ensures divisional goals and objectives are met. Responsibility for monitoring the division’s fiscal resources and recommending efficiencies is required. The associate dean provides guidance to program heads for student recruitment and retention and manages confidential student issues. He/she leads a broad range of initiatives impacting the daily and longer term strategic issues important to the institution.

Nature and Scope
Based in Saskatoon, the associate dean reports to the dean, School of Construction and School of Transportation. It is necessary for the associate dean to travel between campus locations for program and administrative responsibilities. Additional travel is required provincially and nationally to represent the division and SaskPolytech on numerous committees.
The associate dean works closely with approximately 20 program heads and 4 continuing education consultants located across the province. The associate dean also hires and supervises faculty and staff assigned to special projects and cross program activities, and provides mentorship, coaching and development planning that meets individual, program and organizational needs. The industrial training division provides 11 certificate and 19 apprenticeship programs, as well as continuing education programs. The division also offers general, introductory and specialized courses in a variety of areas through various delivery methods.

Academic Leadership
 Supervise academic activity including curriculum development and delivery, instructional methods and academic standards.
 Ensure the quality of academic offerings by monitoring and implementing sound academic policies and procedures.
 Facilitate and coordinate achieving program commonality of standards and outcomes
 Ensure quality standards for program review and curriculum validations.
 Oversee the accreditation process for academic programs by external organizations as required.
 Monitor division activities to ensure full program coordination and integration of continuing education activities within the division and across SaskPolytech.
 Facilitate articulation, laddering, transfer credit, and transition frameworks.
 Recommend new programs.
 Ensure program advisory committees are fully functioning and contributing to ensure the quality, relevance and currency of program content.
 Represent the dean on select advisory committee, trade board and/or professional association meetings.
 Develop, manage and lead implementation for all special projects as assigned. (i.e. OH&S safety requirements, mobile labs, demonstration labs, simulation labs, program expansions, etc.)
 Manage the implementation of major capital projects as required.

Strategy and Planning
 Recommend appropriate strategies to ensure divisional planning is aligned with emerging trends and needs of key stakeholders.
 Recommend innovative activities and programming for the operations forecast.
 Monitor and ensure the implementation of initiatives, goals and objectives identified in the divisional operating and capital plan.
 Recommend processes that increase operational efficiency.
 Research and advance opportunities for applied degrees, applied research activities, alternate forms of curriculum delivery, innovative academic practices, and strategic international activities as practices and technologies expand.

Resource Allocation and Management
 Lead preliminary aspects of the budget development process including identification of initial operating and capital requirements
 Consolidate division year end forecast results as required
 Monitor the divisional financial performance and recommend budget adjustments
 Recommend innovative solutions to resource challenges
 Develop, manage, and administer budgets for special projects

Relationship Management
 Represent the division on internal committees and teams as assigned by the dean.
 Build and maintain relationships across both academic and administrative divisions, and with SaskPolytech students with specific attention to the students of the division.
 Develop and maintain relationships with external agencies, educational and government organizations, colleges and universities as related to programming issues and agreements, and to remain current with their priorities and plans.
 Represent the division and SaskPolytech at relevant business, industry, community and sector functions as required.

People Management
 Foster an organizational environment that encourages personal productivity, job satisfaction and the professional growth of faculty and staff in the division.
 Provide mentorship and coaching, and identify training initiatives and development opportunities for divisional employees.
 Monitor the implementation of group and individual employee development plans that meet individual, program and organizational needs.
 Advance workforce planning activities within the division.
 Hire and supervise faculty and staff assigned to special projects and cross program activities.
 Advise and assist program heads through the staffing process including recruitment, selection, orientation, training, developing and probationary performance evaluations for divisional faculty and staff including acting as the first point of contact for troubleshooting any issues.
 Participate in the recruitment and selection of program heads.
 Provide an orientation for division program heads.
 Conceptualize, initiate and facilitate cross–program meetings and initiatives.
 Oversee scheduling, workload and instructional hours of faculty to ensure consistency across the division.
 Interpret and administer the collective bargaining agreement and manage within the collective bargaining agreement ensuring provisions are applied appropriately.
 Act as a first point of contact for step zero meetings and grievances as required.

Student Recruitment, Retention and Management
 Provide guidance to program heads on student recruitment strategies that promote academic programs and services to potential students.
 Research and recommend student success strategies in consultation with Student Affairs staffing.
 Identify and contribute to marketing efforts required to build or sustain programs in the division.
 Assist program heads in developing strategies to ensure full intakes of students into programs, monitor attrition, and ensure implementation of student success and enrollment management measures.
 Act as a first point of contact for non-routine student issues and concerns, resolving when possible, referring to other resources when appropriate and/or recommending a course of action to the dean.
 Ensure that concerns regarding student performance and conduct are consistent across the division and are appropriately addressed.
 Manage the student appeal process at the request of the dean.
 Manage diversity issues.

Required Qualifications, Skills and Abilities (QSA)
A relevant trade certificate/ticket and a history of leadership and management experience along with instructional experience in a post-secondary institution are required for success in this position

Desired QSA
A graduate degree would be considered an asset.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: , SK, CA
Posted on: 2017-11-17
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