Rick Hansen Grants & Contracts Administrator Part Time in Vancouver, BC

Rick Hansen

Branch Vancouver BC CA

Grants & Contracts Administrator
Vancouver, BC

Accurately tracks grant and contract project status for POST and Finance teams; Accurately maintains and updates project information such as administrative and…


The Rick Hansen Institute (RHI) is a Canadian-based not-for-profit organization committed to accelerating the translation of discoveries and best practices into improved treatments for people with spinal cord injuries (SCI).

We are seeking a self-motivated Grants & Contracts Administrator to work as a key member of the Program & Accountability team at RHI. This individual will be responsible for providing administrative and general financial support to staff, applicants, recipients, and other individuals involved in the program and project funding life-cycle at RHI. This includes grants, contracts, and conference sponsorships. If you have a background working with grants and contracts, we strongly encourage you to apply.
Job Accountabilities

Acts as the main point of contact for staff, network members, and other individuals applying for and in receipt of project and/or conference sponsorship funding;

Coordinates the application intake process and conducts an initial administrative review of applications for completeness and conformity to RHI’s policies and procedures;

Coordinates the process for internal review of progress review reports for contracts and grants;

Works closely with the Program Operations Support Team (POST) and Finance teams to complete grant approval documents including grant checklists, contract approval forms, project review forms, payment requisition forms, amendment requests, and other required documents;

Facilitates the processes for grant and contract document acceptance, follow-up, and signatures;

Accurately tracks grant and contract project status for POST and Finance teams;

Accurately maintains and updates project information such as administrative and financial data on network server;

Conducts ongoing monitoring and reporting to ensure goals, targets and periodic performance standards are met;

Reviews and recommends options for the continuous improvement of policies, procedures, and system enhancements in order to increase the efficiency, effectiveness, accountability, and transparency of service delivery and administration and monitoring of projects;

Advises on new or updated policies and procedures and ensures they are taken into consideration when designing and implementing projects;

Provides training on relevant policies and procedures, as required;

Serves as the main liaison amongst principal investigators, university administrative units, sponsors, and departments/deans;

Performs other administrative tasks such as grant/contract filing and other duties as required and in keeping with the purpose and accountabilities of the position.


The ideal candidate will have:
Undergraduate degree in a relevant discipline or graduation from a technical college or institute;

Minimum of 3 years of related experience or the equivalent combination of education and experience.

Previous employment in a research setting preferred.

Excellent organizational and coordination skills.

Excellent records maintenance skills.

Ability to manage and prioritize multiple projects/tasks simultaneously.

Ability to communicate effectively, both orally and in writing.

Strong interpersonal and communication skills and ability to work effectively with a diverse community of stakeholders.

Knowledge of grant funding policies and procedures and applicable local, provincial, federal and university regulations.

Ability to prepare verbal and oral reports for various audiences.

Ability to make administrative/procedural decisions and judgments.

Ability to analyze data and formulate conclusions.

Database management skills

Proficient computer skills: requires solid working knowledge of MS Office Suite (Excel, Word, Power Point, Outlook).


Interested and qualified candidates can apply here by November 30, 2016. While we thank all applicants for their interest, only short-listed candidates will be contacted.

For more information on the Rick Hansen Institute, please visit our website at www.rickhanseninstitute.org .

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Vancouver, BC, CA
Posted on: 2016-10-31
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