RC Diocese of Calgary Administrative Assistant – Office of Youth & Young Adult Ministry Part Time in Calgary, AB

Overview

RC Diocese of Calgary

Branch Calgary AB CA

Position:
Administrative Assistant – Office of Youth & Young Adult Ministry
Location:
Calgary, AB

Technical skills include Intermediate to Expert proficiency with most MS products as well as experience or aptitude for website content, social media, email…

THE OFFICE

The Office of Youth & Young Adult Ministry provides consulting, training and resources in order to start & sustain parish youth ministry. Forming secondary partnership with the school boards, and other lay formations and offering events/programs (One Rock, Youth Rally, World Youth Day, Diocesan Youth Ministry Retreat Team DYRT and diocesan Youth Ministry Commission DYMC).

THE POSITION

The Ministry Assistant provides administrative assistance to this fast-paced, multi-faceted office which requires professionalism; accuracy and attention to detail; exceptional organizational and communication skills; intermediate proficiency in computer and internet technical functions; positive interpersonal skills; ability to multi-task and problem solve; compliance with Ministry and Diocesan Policies and relevant legislation; diplomacy, discretion and confidentiality.

THE RESPONSIBILITIES INCLUDE:
Maintaining Office Management Systems i.e. data-entry, record keeping, contacts, calendars

Preparation of documents and web materials with an eye for presentation/layout and accuracy

Processing bulk mailings and e-mailings

Communicating with stakeholders with appropriate diplomacy, sensitivity and confidentiality

Arranging and attending meetings and taking minutes

Providing assistance to the Director and Coordinators where required

QUALIFICATIONS & EXPERIENCE INCLUDE:
Office Administration Certificate/Diploma and/or 3-5 years professional Office Administration experience

Excellent written and verbal English communication and excellent numeracy ability

Ability to work and communicate with stakeholders at all levels

Ability to practically prioritize work load and manage work flow

Technical skills include Intermediate to Expert proficiency with most MS products as well as experience or aptitude for website content, social media, email campaigns and adapting to an ever-changing technical landscape

THE INDIVIDUAL IS:
Sympathetic to of the aims of the Catholic Church

Energetic and enthusiastic, diplomatic, helpful, calm, resourceful and detail oriented

A Team player who can take instruction and work independently when required

WORKING CONDITIONS

Physical ability to do light lifting (20 kg limit)

A reliable vehicle and valid driver’s license would be an asset

Flexibility in work hours for meetings and special events

STRENGTHENING OUR PARISH COMMUNITIES – Screening includes a satisfactory Vulnerable Sector Police Information Check and Agreement to the Model Code of Conduct which can be found on the Diocesan Website.

TO APPLY – This competition will remain open until June 16, 2016 Interested persons may apply by submitting a complete Application Package including:

Application for Employment form is downloadable from the Human Resources section of the Diocesan website at http://www.calgarydiocese.ca/articles/employment-opportunities.html

Covering letter describing their suitability for the position

Resume or CV

E-mail to: [ anti-spam measure – please enable javascript to view ]

Fax to : (403) 264-0526 (Attn: Human Resources)

Mail to Human Resources, Catholic Pastoral Centre

120 – 17 Ave SW, Calgary, AB T2S 2T2

We thank in advance all applicants for their interest.

Only short listed applicants will be contacted.