Overview

Project Coordinator in Vancouver, BC

Branch Vancouver BC CA

Position:
Project Coordinator
Location:
Vancouver, BC

knowledge of current technology techniques and tools… Knowledge – Inquires about the relationship of technology to the business as it pertains to assigned area…

Job Posting

Job ID:

19287

Location:
Vancouver – Point Grey Campus

Employment Group:

Management&Professional (AAPS)

Job Category:

Information Systems & Tech

Classification Title:

Info.Sytems&Technlgy, Level B

Business Title:

Project Coordinator

VP/Faculty:

Assoc. VP Academic Affairs

Department:

Center for Teachng,Learng&Tech

Salary:

$53,163.00 – $63,821.00 (Annual)

Full/Part Time:
Full-Time

Desired Start Date:

2014/10/06

Job End Date:

2015/10/05

Funding Type:

Budget Funded

Closing Date:

2014/09/18

Available Openings:

1

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Job Summary

The Project Coordinator provides assistance with project management activities including gathering information from users, project teams and a variety of other sources and contributing to the entire lifecycle of Flexible Learning projects. Manages project team communications, conducts analyses and supports related activity in the Project Office. Evaluates and implements IT systems related to Flexible Learning and Project Management.
The Flexible Learning Program is focused on developing, delivering and evaluating learning experiences that promote effective and dramatic improvements in student achievement, through the implementation of systems, technologies and techniques which increase logistical and pedagogical flexibility.

Organizational Status

The Project Coordinator reports to the Senior Associate Director (SAD), Flexible Learning Project Office and works closely with management and staff in CTLT and other administrative and academic units.
The Centre for Teaching, Learning & Technology is a centrally positioned unit, providing leadership, academic services and support to the UBC teaching and learning community in the areas of scholarship of teaching and learning, curriculum development, flexible learning, instructional design, educational technology development, instructional support and teaching practice development.

Work Performed

Specific Duties:
– Responsible for reporting either for individual projects or in aggregate,on the scope, schedule, resources, metrics and financial status of the Flexible Learning Projects
– Evaluates and implements IT components for project work including Active Collab, Harvest and Fluid Design
– Audits Flexible Learning projects for compliance with program requirements
– Coordinates the Flexible Learning RFP and proposal consultation process.
– Facilitates project meetings, project communications and status reporting
– Responsible for the implementation and maintenance of project management and financial tracking tools
– Establishes, executes, and evaluates the project management strategies, communications strategies, and business processes, in consultation with appropriate project or program personnel.
– Responsible for developing templates and documenting best practices for the Flexible Learning Project Office.
– Builds strategic relationships with project teams, Faculties, and other administrative and academic units.

Core Duties:
– Gathers information from users and a variety of other sources, refines project requirements, and develops modules of larger project plans with support of senior members of the team.
– Assists in the preparation of budget estimates and staffing requirements for project plan.
– Compiles information for the development of schedules and timelines.
– Assists with the allocation of resources to projects according to project plans and resource availability.
– Provides orientation and work direction to project team members as assigned by Project Manager.
– Maintains project documentation including logs and schedules and notifies Project Manager of variances from project plan.
– May Coordinate some activities as directed by Project Manager.
– Maintains appropriate professional designations and up-to-date knowledge of current technology techniques and tools.
– Performs other related duties as required.

Supervision Received

Works with within general policies and an administrative framework. Work is reviewed in terms of achievement of specific objectives. Performance is reviewed by the Project Manager(s) and Program Manager(s) along with feedback from project and program team members and stakeholders.

Supervision Given

None

Consequence of Error/Judgement

CTLT and Flexible Learning play a key role in enabling the University to achieve its goal of becoming one of the world’s leading universities. The Project Coordinator plays a significant role in supporting the implementation of business processes and systems in relation to Flexible Learning. Work requires judgment and initiative. Errors could have a significant impact on the success of project delivery, subsequent effects on UBC’s strategic goals and visions.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Information Technology or Computer Science preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience with project coordination and management is preferred. Familiarity working in a technical environment is mandatory. Experience working in an academic environment would be an asset. Proficiency will all MS Office Business Productivity Tools.

Excellent interpersonal and team skills. Self-directed and willing to take initiative in relation to carrying out assigned tasks. Ability to work independently, under pressure and meet deadlines.
Excellent time management, organizational and coordination skills.

Collaboration – Takes initiative to actively participate in team interactions. Without waiting to be asked, constructively expresses own point of view or concerns, even when it may be unpopular. Ensures that the limited time available for collaboration adds significant customer value and business results.

Communication for Results – Converses with, and writes to, peers in ways that support transactional and administrative activities. Seeks and shares information and opinions. Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action.

Problem Solving – Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and escalates issues appropriately.

Accountability – Checks assumptions about mutual expectations and clarifies standards of overall performance. Checks the scope of responsibilities of self and others. Monitors day-to-day performance and takes corrective action when needed to ensure desired performance is achieved.

Analytical Thinking – Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

Business Enterprise Knowledge – Inquires about the relationship of technology to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information from available sources including supervisors, peers, clients, intranet/Internet, and documentation.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Location:
Vancouver – Point Grey Campus

Employment Group:

Management&Professional (AAPS)

Job Category:

Information Systems & Tech

Classification Title:

Info.Sytems&Technlgy, Level B

Business Title:

Project Coordinator

VP/Faculty:

Assoc. VP Academic Affairs

Department:

Center for Teachng,Learng&Tech

Salary:

$53,163.00 – $63,821.00 (Annual)

Full/Part Time:
Full-Time

Desired Start Date:

2014/10/06

Job End Date:

2015/10/05

Funding Type:

Budget Funded

Return to Previous Page

Job Summary

The Project Coordinator provides assistance with project management activities including gathering information from users, project teams and a variety of other sources and contributing to the entire lifecycle of Flexible Learning projects. Manages project team communications, conducts analyses and supports related activity in the Project Office. Evaluates and implements IT systems related to Flexible Learning and Project Management.
The Flexible Learning Program is focused on developing, delivering and evaluating learning experiences that promote effective and dramatic improvements in student achievement, through the implementation of systems, technologies and techniques which increase logistical and pedagogical flexibility.

Organizational Status

The Project Coordinator reports to the Senior Associate Director (SAD), Flexible Learning Project Office and works closely with management and staff in CTLT and other administrative and academic units.
The Centre for Teaching, Learning & Technology is a centrally positioned unit, providing leadership, academic services and support to the UBC teaching and learning community in the areas of scholarship of teaching and learning, curriculum development, flexible learning, instructional design, educational technology development, instructional support and teaching practice development.

Work Performed

Specific Duties:
– Responsible for reporting either for individual projects or in aggregate,on the scope, schedule, resources, metrics and financial status of the Flexible Learning Projects
– Evaluates and implements IT components for project work including Active Collab, Harvest and Fluid Design
– Audits Flexible Learning projects for compliance with program requirements
– Coordinates the Flexible Learning RFP and proposal consultation process.
– Facilitates project meetings, project communications and status reporting
– Responsible for the implementation and maintenance of project management and financial tracking tools
– Establishes, executes, and evaluates the project management strategies, communications strategies, and business processes, in consultation with appropriate project or program personnel.
– Responsible for developing templates and documenting best practices for the Flexible Learning Project Office.
– Builds strategic relationships with project teams, Faculties, and other administrative and academic units.

Core Duties:
– Gathers information from users and a variety of other sources, refines project requirements, and develops modules of larger project plans with support of senior members of the team.
– Assists in the preparation of budget estimates and staffing requirements for project plan.
– Compiles information for the development of schedules and timelines.
– Assists with the allocation of resources to projects according to project plans and resource availability.
– Provides orientation and work direction to project team members as assigned by Project Manager.
– Maintains project documentation including logs and schedules and notifies Project Manager of variances from project plan.
– May Coordinate some activities as directed by Project Manager.
– Maintains appropriate professional designations and up-to-date knowledge of current technology techniques and tools.
– Performs other related duties as required.

Supervision Received

Works with within general policies and an administrative framework. Work is reviewed in terms of achievement of specific objectives. Performance is reviewed by the Project Manager(s) and Program Manager(s) along with feedback from project and program team members and stakeholders.

Supervision Given

None

Consequence of Error/Judgement

CTLT and Flexible Learning play a key role in enabling the University to achieve its goal of becoming one of the world’s leading universities. The Project Coordinator plays a significant role in supporting the implementation of business processes and systems in relation to Flexible Learning. Work requires judgment and initiative. Errors could have a significant impact on the success of project delivery, subsequent effects on UBC’s strategic goals and visions.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Information Technology or Computer Science preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience with project coordination and management is preferred. Familiarity working in a technical environment is mandatory. Experience working in an academic environment would be an asset. Proficiency will all MS Office Business Productivity Tools.

Excellent interpersonal and team skills. Self-directed and willing to take initiative in relation to carrying out assigned tasks. Ability to work independently, under pressure and meet deadlines.
Excellent time management, organizational and coordination skills.

Collaboration – Takes initiative to actively participate in team interactions. Without waiting to be asked, constructively expresses own point of view or concerns, even when it may be unpopular. Ensures that the limited time available for collaboration adds significant customer value and business results.

Communication for Results – Converses with, and writes to, peers in ways that support transactional and administrative activities. Seeks and shares information and opinions. Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action.

Problem Solving – Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and escalates issues appropriately.

Accountability – Checks assumptions about mutual expectations and clarifies standards of overall performance. Checks the scope of responsibilities of self and others. Monitors day-to-day performance and takes corrective action when needed to ensure desired performance is achieved.

Analytical Thinking – Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

Business Enterprise Knowledge – Inquires about the relationship of technology to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information from available sources including supervisors, peers, clients, intranet/Internet, and documentation.

The Project Coordinator provides assistance with project management activities including gathering information from users, project teams and a variety of other sources and contributing to the entire lifecycle of Flexible Learning projects. Manages project team communications, conducts analyses and supports related activity in the Project Office. Evaluates and implements IT systems related to Flexible Learning and Project Management.
The Flexible Learning Program is focused on developing, delivering and evaluating learning experiences that promote effective and dramatic improvements in student achievement, through the implementation of systems, technologies and techniques which increase logistical and pedagogical flexibility.

The Project Coordinator reports to the Senior Associate Director (SAD), Flexible Learning Project Office and works closely with management and staff in CTLT and other administrative and academic units.
The Centre for Teaching, Learning & Technology is a centrally positioned unit, providing leadership, academic services and support to the UBC teaching and learning community in the areas of scholarship of teaching and learning, curriculum development, flexible learning, instructional design, educational technology development, instructional support and teaching practice development.

Specific Duties:
– Responsible for reporting either for individual projects or in aggregate,on the scope, schedule, resources, metrics and financial status of the Flexible Learning Projects
– Evaluates and implements IT components for project work including Active Collab, Harvest and Fluid Design
– Audits Flexible Learning projects for compliance with program requirements
– Coordinates the Flexible Learning RFP and proposal consultation process.
– Facilitates project meetings, project communications and status reporting
– Responsible for the implementation and maintenance of project management and financial tracking tools
– Establishes, executes, and evaluates the project management strategies, communications strategies, and business processes, in consultation with appropriate project or program personnel.
– Responsible for developing templates and documenting best practices for the Flexible Learning Project Office.
– Builds strategic relationships with project teams, Faculties, and other administrative and academic units.

Core Duties:
– Gathers information from users and a variety of other sources, refines project requirements, and develops modules of larger project plans with support of senior members of the team.
– Assists in the preparation of budget estimates and staffing requirements for project plan.
– Compiles information for the development of schedules and timelines.
– Assists with the allocation of resources to projects according to project plans and resource availability.
– Provides orientation and work direction to project team members as assigned by Project Manager.
– Maintains project documentation including logs and schedules and notifies Project Manager of variances from project plan.
– May Coordinate some activities as directed by Project Manager.
– Maintains appropriate professional designations and up-to-date knowledge of current technology techniques and tools.
– Performs other related duties as required.

Works with within general policies and an administrative framework. Work is reviewed in terms of achievement of specific objectives. Performance is reviewed by the Project Manager(s) and Program Manager(s) along with feedback from project and program team members and stakeholders.

None

CTLT and Flexible Learning play a key role in enabling the University to achieve its goal of becoming one of the world’s leading universities. The Project Coordinator plays a significant role in supporting the implementation of business processes and systems in relation to Flexible Learning. Work requires judgment and initiative. Errors could have a significant impact on the success of project delivery, subsequent effects on UBC’s strategic goals and visions.

Undergraduate degree in a relevant discipline. Degree in Information Technology or Computer Science preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience with project coordination and management is preferred. Familiarity working in a technical environment is mandatory. Experience working in an academic environment would be an asset. Proficiency will all MS Office Business Productivity Tools.

Excellent interpersonal and team skills. Self-directed and willing to take initiative in relation to carrying out assigned tasks. Ability to work independently, under pressure and meet deadlines.
Excellent time management, organizational and coordination skills.

Collaboration – Takes initiative to actively participate in team interactions. Without waiting to be asked, constructively expresses own point of view or concerns, even when it may be unpopular. Ensures that the limited time available for collaboration adds significant customer value and business results.

Communication for Results – Converses with, and writes to, peers in ways that support transactional and administrative activities. Seeks and shares information and opinions. Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action.

Problem Solving – Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and escalates issues appropriately.

Accountability – Checks assumptions about mutual expectations and clarifies standards of overall performance. Checks the scope of responsibilities of self and others. Monitors day-to-day performance and takes corrective action when needed to ensure desired performance is achieved.

Analytical Thinking – Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

Business Enterprise Knowledge – Inquires about the relationship of technology to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information from available sources including supervisors, peers, clients, intranet/Internet, and documentation.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Employment Type: Full Time
Location: Vancouver, BC, CA
Posted on: 2014-09-13
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