Oxford Properties Leasing Assistant Part Time in Edmonton, AB

Oxford Properties

Branch Edmonton AB CA

Leasing Assistant
Edmonton, AB

Real Estate and Property Management. Today, Oxford is a global platform for real estate investment, development and management, with almost 2,000 employees and…

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Job ID: J0217-0384
Job Title: Leasing Assistant
Job Type: Permanent Part Time
City/Province: Edmonton, Alberta, Canada
Job Category: Real Estate and Property Management
Legal Entity: Oxford Properties
Date Posted: February 9, 2017
Closing Date: February 26, 2017

Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.

Why join us? We are looking for a highly motivated Leasing Assistant to join our Industrial team in Edmonton. Reporting to Senior Manager, Industrial Leasing, you will be responsible for all aspects of the lease administration, lease documentation, and you will be the primary point of contact for all leasing reporting requirements. Additionally, you will provide direct day-to-day administrative support to the Senior Manager, including schedule coordination, budget management, advertising/marketing, expenses, and other administrative duties.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

Note: this is a part-time position with standard hours of 25 hours per week, ideally 5 hours per day. Scheduling preferences will be considered.

As a member of this team, you will be responsible for: MARKETING
• Participate in, and coordinate when required, marketing initiatives and programs with direction from the team.
• Support Head Office Marketing to create, maintain, and update industrial-specific print collateral; and in partnership with the local team, ensure Oxford standard marketing materials remain current, implement marketing programs for each property, and ensure leasing opportunities are properly “branded” (on-site and online).
• In partnership with the Senior Manager, build expertise in each of the market nodes where leasing responsibilities exist such that knowledge is available in the areas of leasing activity in competing buildings, market rates, additional rents, and quality of common areas.
• Network with the leasing community for timely information on activity within market.

• Maintain all lease documentation.
• Audit package reviews.
• JDE lease entries and maintenance.

• In partnership with the Senior Manager, provide direct administrative support, including but not limited to coordination and scheduling of appointments and tours, expense reports, correspondences, etc.
• Complete required reports including prospects, forecast, closed and lost deals reports for each building where leasing responsibilities exist.
• Contribute to the preparation of the Leasing sections for monthly, quarterly, and annual reports.
• Manage database of comparable transactions.
• Prepare annual leasing plan and quarterly forecasts for all vacancies in each building where leasing responsibilities exist.
• Maintain Oxford website information for assigned properties.

To succeed in this role, you: • possess a post-secondary degree with focus in administration, business or real estate.
• minimum of 5 years of prior experience in a related position. Preference will be given to candidates who have direct experience in real estate.
• have excellent skills in Word, Excel and Powerpoint . Experence with Adobe InDesign is also preferred.
• able to multi-task and manage priorities under pressure with careful attention to detail.
• are proactive and have excellent organizational skills.
• have strong analytical and decision-making skills.
• have excellent communication skills, both written and oral.
• are a collaborative team player with ability to work independently, a demonstrated self starter.
• have a positive attitude with customer service mindset is a priority.

Our story: Established in 1960, Oxford Properties Group is the real estate arm of OMERS, one of Canada’s largest pension funds with over $77 billion in assets. Today, Oxford is a global platform for real estate investment, development and management, with almost 2,000 employees and close to $40 billion of assets that it manages for OMERS and on behalf of its co-owners and investment partners. Headquartered in Toronto, Oxford has regional offices in Calgary, New York, Boston, Washington, DC and London, each with a team of talented professionals with deep real estate expertise and local market insight. For more information about us visit www.oxfordproperties.com.


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Employment Type: Part Time
Location: Edmonton, AB, CA
Posted on: 2017-02-10
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