Ontario Undergraduate Student Alliance Operations Coordinator Contract in Toronto, ON

Ontario Undergraduate Student Alliance

Branch Toronto ON CA

Operations Coordinator
Toronto, ON

Office operations, including:. ABOUT THE ORGANIZATION. Reporting to the Executive Director, the Operations Coordinator is responsible for all event planning….

The Ontario Undergraduate Student Alliance (OUSA) is looking for a skilled and passionate administrator and event planner to join our close-knit team. The successful candidate will be working side-by-side with colleagues in a small and energetic office while planning OUSA’s conferences and assisting the Executive Director in day-to-day operations. Applicants should have a positive attitude, with impeccable organizational skills, and an uncanny ability to anticipate and address challenges. If you have a knack for planning, are comfortable managing multiple projects, and want to be a part of an outcomes-focused advocacy organization, this job is for you!

POSITION: Operations Coordinator

DEADLINE: Monday, December 19 th at noon

HOURS: Position is 35 hours per week with the requirement to work some evenings and weekends.

COMPENSATION: Annual salary starting at $40,494, with vacation time, professional development opportunities, health and dental benefits, cell phone allowance, and wellness benefits.

START DATE: Feb 1 st 2017 or sooner


Reporting to the Executive Director, the Operations Coordinator is responsible for all event planning. This includes selecting venues and vendors, managing registrations, and coordinating logistics during all events. Additionally, the Operations Coordinator handles incoming and ongoing accounts, assists with budget tracking, manages the day-to-day activities of the office, and occasionally assists the Communications Director in preparing documents and communications materials.

General Scope of Role:

  • Event management (60%)
  • Office administration (30%)
  • Communications (10%)

Major Duties and Responsibilities:

  • Planning and executing all OUSA-related conferences and events
  • Liaising with Board members, external stakeholders, registrants, and vendors in the planning of events
  • Office operations, including: maintaining vendor relationships and member accounts, ensuring office materials are stocked, and making recommendations regarding IT infrastructure and furniture
  • Assisting the Executive Director and Vice-President Finance with budget management, credit card and bank reconciliation statements, deposits, invoices, and other account matters
  • Assisting the Executive Director and Vice-President Administration & Human Resources with physical and digital document management, including meeting minutes and operational policies
  • Assisting the Communications Director with the design and creation of print and digital materials, and operating OUSA’s social media accounts
  • Providing administrative support to the Executive Director and Steering Committee as needed
  • Other duties assigned by the Executive Director


  • College diploma or Bachelor’s degree
  • Excellent demonstrated organizational skills and attention to detail
  • Excellent communication skills, written and oral
  • Ability to think critically, solve problems, and address challenges
  • Strong ability to take initiative and ownership of projects and events, and operate with autonomy

The following will be considered assets:

  • Educational background in administration or events planning
  • Experience with advocacy and postsecondary student issues
  • Knowledge of Ontario’s government and political landscape
  • Knowledge of Adobe Indesign, Illustrator, Photoshop, and Nationbuilder


Please send resume, and a cover letter outlining your interest in OUSA, to the address below.

Applicants may be asked for a brief telephone interview. Those selected to proceed will be invited to full interviews at our office on Tuesday, January 10th during regular business hours. Some interview times may be available after 5pm, or via Skype on an alternate date, however flexibility in this regard will be limited.

Please send cover letter and resume via e-mail to:
Zachary Rose, Executive Director
e-mail: [email protected]
website: www.ousa.ca


Formed in 1992, the Ontario Undergraduate Student Alliance (OUSA) is a non-profit advocacy organization that strives to effectively and responsibly represent Ontario’s full and part-time undergraduate students and lobby for an affordable, accessible, accountable, and high-quality higher education system. In order to achieve these goals, OUSA provides research and policy solutions to government, organizes campaigns, communicates students’ priorities, and develops partnerships with post-secondary education sector stakeholders. With a membership of more than 140,000 undergraduate and professional, full and part-time students, OUSA is one of the largest and most respected student organizations in the country.

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Toronto, ON, CA
Posted on: 2016-12-06
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