Ontario Lottery/Gaming Procurement Coordinator Full Time in Toronto, ON

Ontario Lottery/Gaming

Branch Toronto ON CA

Procurement Coordinator
Toronto, ON

Here is an exciting opportunity to join a progressive government procurement organization. Proficient in Microsoft Office Suite….

Here is an exciting opportunity to join a progressive government procurement organization. In a report delivered to the Minister of Finance on March 12, 2012, the Ontario Lottery and Gaming Corporation (OLG) outlined a proposal to modernize lottery and gaming in Ontario. To achieve this, OLG is focusing on three priorities:

  • Become more customer-focused;
  • Securing qualified service providers for the day-to-day operation of lottery and gaming; and
  • Renewing OLG’s role in the conduct, management and oversight of lottery and gaming.

When OLG’s modernization (including initiatives already underway) is fully implemented, OLG will increase its contribution to the Province by continuing to create jobs and triggering private investment across Ontario. OLG will conduct competitive procurement processes within the guidelines/regulations mandated by the Government of Ontario for these goods/services (currently in process).

The Modernization Procurement Coordinator will be responsible supporting the Modernization competitive procurement process in a manner that supports the principle of competitively sourcing the corporation’s business requirements and that result in obtaining the best value for the corporation and its stakeholders.


Primary Administrator for Secure File Sharing Appliance (WatchDox):

  • Support Modernization procurement process as the primary administrator for Data Rooms
  • Manage Confidential documents – Upload, Download, Distribute, Edit, Archive
  • Provide architectural/design of Data Rooms, population and maintenance of all files within Data Rooms in conjunction with internal client groups
  • Develop and deliver training/support for WatchDox to all internal/external users where required
  • Manage Access Control for users – provide/revoke access, update permissions, evaluate access/implications and risks
  • Troubleshooting – work with users experiencing difficulty accessing/using WatchDox; may entail liaising with: IT Department & Vendor
  • Available and on-call to ensure 24/7 business continuity

Purchase Orders:

  • Create & maintain requisitions/purchase orders, fabricate & process change requests, process all invoices, track approved funds vs. actual spend for Modernization procurement project
  • Validate that corporate procurement and commitment policies have been adhered to and that all documentation in place to support the goods and/or service purchases
  • Assist in resolving issues regarding invoice discrepancies

Competitive Procurement

  • Participate in the process for the Modernization procurement competitions (RFPQ, RFP) by providing support for receipt of proposals, evaluation process and documentation requirements as directed by the Modernization Procurement Team. Post documents on MERX and/or Secured File Shared system when required, coordinate briefing session meeting requirements, log official receipt of proposals, create analytical spreadsheets for data analysis, assist in evaluation process, provide administrative support in drafting documents, and attend vendor debriefing sessions
  • Create and maintain secured file share environment for auditable documentation during all competitive procurements
  • Facilitate all required communications with vendors throughout the Modernization procurement process
  • Conduct research, analyze and monitor trends of assignments
  • Assist to monitor performance and relationships with vendors
  • Consult and communicate with all levels of OLG management and staff regarding corporate procurement, its functions, policies, procedures and purchasing methods in compliance with corporate policy and AGCO regulations
  • Develop and maintain professional relationships with vendors and network with internal clients, vendors and other procurement professionals

Other Responsibilities:

  • Audit – Ensure files are complete, create/maintain naming conventions are standardized and master audit log is documented, liaise with Audit department to ensure accuracy & consistency of fileshare
  • Manage various approvals of documents through Approval Database
  • Provide ad-hoc research via internet and other methods where required
  • Coordination of large off-site meetings with internal & external attendees
  • Other duties as assigned


  • This position requires a minimum education level of a Computer Sciences related Degree and/or Business Diploma
  • Superior customer service skills, good communication and interpersonal skills, with the ability to work well in a team environment
  • Strong interpersonal skills, supported with an ability to deal effectively with all levels of management, staff and external vendors/suppliers
  • Proven analytical and value analysis skills.
  • Willingness to take initiative and be a self-starter
  • Proficient research skills
  • Sound knowledge of database management
  • Proficient in Microsoft Office Suite
  • Deal effectively with all levels of management, staff and external vendors
  • Sound judgment, decision making, organizational and multi-tasking skills
  • Ability to meet strict deadlines with changing priorities
  • Ability to function in and commit positively to a working team environment is mandatory

Please apply online no later than 5:00 PM on August 28, 2015, quoting File #HR15-281.

We thank all applicants for their interest, however only those being considered for an interview will be contacted.

OLG is an equal opportunity employer which values diversity in the workplace

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Toronto, ON, CA
Posted on: 2015-08-16
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