Niagara Health System ADMINISTRATIVE ASSISTANT, TRPT Part Time in St. Catharines, ON

Niagara Health System

Branch St. Catharines ON CA

St. Catharines, ON

The administrative assistant will be responsible for supporting medical students and residents as well as PA students in hospital….

The administrative assistant will be responsible for supporting medical students and residents as well as PA students in hospital. Duties include site orientation, development and circulation of on call schedules, booking on call rooms, amendments to clerkship schedules, support of teaching faculty in conjunction with the regional administrative assistants, room bookings, support of AV by booking rooms, scheduling video conference events and providing support on the day of scheduled events, provision of all necessary equipment such as pagers, dictation instruction, Meditech/PACS training, lockers, accommodation, telephones, computers, printer and internet access, hospital tour, guidance for student incidents in process, completion of documentation and notification of McMaster as required. The assistant will also be responsible for booking of rooms and invigilation of clerkship exams. The assistant is responsible for collection of Medical Trainee Data and reconciliation of data for submission to the Ministry of Health. To support inter-professional education the position will liaise with the coordinator responsible for allied learner placements such as Nursing, Occupational Therapy, Physical Therapy etc. Travel between sites will be required.

The position will also support:
1. The implementation of the NHS on-line learning management system
2. The development of an NHS student placement data base
3. Ongoing quality improvement initiatives and,
4. Ongoing improvement of student support such as intranet site setup and maintenance, instructor handouts, social networking (student blog), etc.

The position will be accountable to the NHS Manager of Medical Affairs and will have a reporting relationship to the McMaster Niagara Regional Campus.

o Working knowledge of all Microsoft applications (i.e. Word, Excel, Power Point, Outlook and Access).
o Knowledge of distributed medical education and the relationship between community hospitals and McMaster University would be an asset.
o Knowledge of Meditech preferred.
o Knowledge of process for conferencing calls, room booking, catering and article/information research.
o Demonstrated ability to handle a large and diversified workload often with rapidly changing priorities and challenging deadlines.
o Excellent written communication, proofreading and editing skills.
o Excellent oral communication and interpersonal/customer service skills and problem solving ability.
o Superior organizational skills
o Ability to work effectively within a multi-disciplinary team.
o Flexible, self-directed and able to prioritize and work effectively with minimal supervision.
o High degree of diplomacy and tact when dealing with others.
o Consistent and regular attendance required.

Recruitment Specialist: Carrie Garritsen
Please apply through eRecruit.

Niagara Health is committed to Employment Equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Niagara Health will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Saint Catharines, ON, CA
Posted on: 2016-12-06
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