MS Society of Canada Assistant, Administrative Support Contract in Edmonton, AB

MS Society of Canada

Branch Edmonton AB CA

Assistant, Administrative Support
Edmonton, AB

Strong computer skills, including demonstrated proficiency with MS Office 2010, Outlook, Excel, Publisher, PowerPoint, and Internet Explorer….

Canada has one of the highest rates of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease.

Reporting to the Executive Assistant, Alberta & NWT Division, the Administrative Support Assistant acts as “point of entry” for the Division and Edmonton Chapter office. This position will be responsible for overseeing the general administration in the reception area and ensuring that all members, clients, volunteers and the public are introduced to the Society in a professional, courteous and efficient manner.

Key Responsibilities:

  • Represents the MS Society in an appropriate manner
  • Refers incoming calls and inquiries to the appropriate source or takes responsibility for forwarding information as required
  • Receives office visitors and provides requested information or referrals as necessary
  • Processes daily mail and ensures its proper distribution to each department
  • Packages mail, processes items to be couriered, and all daily outgoing mail
  • Distributes all incoming faxes to the appropriate staff
  • Maintains manual and electronic filing systems ensuring documentation is properly filed, stored and easily retrievable
  • Maintains office equipment in good working order, places service calls, assists with programming and ensuring that supplies for these machines are in stock
  • Maintains supply cabinet, stationary and supplies to ensure there are no shortages
  • Maintains a current membership list for the province, liaising with Chapters for regular updates
  • Assists with initiatives to increase membership as requested
  • Administration of In Memorial program
  • Coordinates with other Administrative staff to ensure all duties are handled in an appropriate and effective manner
  • Provides back up to the part-time Administrative Assistant for vacations, time in lieu, and sick days
  • Assists the Executive Assistant with routine office duties as assigned


  • Minimum high school diploma with at least 2 years related experience or the equivalent education and experience
  • Excellent customer service skills coupled with the ability to communicate with tact and diplomacy
  • Excellent interpersonal and communication skills
  • Strong computer skills, including demonstrated proficiency with MS Office 2010, Outlook, Excel, Publisher, PowerPoint, and Internet Explorer
  • Ability to easily learn other computer applications and software
  • Possesses a professional and courteous demeanor
  • Strong attention to detail
  • Accurate data entry skills
  • Working knowledge of general office equipment
  • Strong command of the English language (e.g. spelling, punctuation, grammar)
  • Strong organizational skills with the ability to prioritize and multi-task
  • Ability to work independently
  • Effective oral and written communication skills
  • Ability to deal sensitively and maturely with a variety of people
  • Must confidentially handle sensitive information and materials

Special Considerations:

  • Office hours are 8:30 a.m. – 4:30 p.m. each day with a one-hour unpaid lunch break
  • Some light duties required i.e., lifting boxes, moving chairs etc.

Location: Edmonton, AB

We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission to:

Kelsie Spurvey
Executive Assistant
Multiple Sclerosis Society of Canada

Application Deadline: May 29, 2018

Please note: applicants must include a cover letter and state salary expectations within their application in order to be considered.

The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development.

The MS Society of Canada embraces diversity and encourages all qualified applicants to apply.

More information about the MS Society is available at www.mssociety.ca.

Job Types: Part-time, Contract

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Edmonton, AB, CA
Posted on: 2018-05-23
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