Moose Jaw Downtown and Soccer/Field-House Facilities Inc. Administrative Assistant Full Time in Moose Jaw, SK

Moose Jaw Downtown and Soccer/Field-House Facilities Inc.

Branch Moose Jaw SK CA

Administrative Assistant
Moose Jaw, SK

The Administrative Assistant is responsible for providing secretarial, clerical and administrative support to the Mosaic Place management staff in order to…

Job Summary

Position Overview

The Administrative Assistant is responsible for providing secretarial, clerical and administrative support to the Mosaic Place management staff in order to ensure that Mosaic Place services are provided for in an effective and timely manner.

Frequent evenings and weekend work is required to support scheduled meetings and events.

This role encompasses a high level of responsibility including the handling of highly confidential matters such as contract negotiations, human resource matters including discipline, financial planning, development of annual business plan and annual budgeting.

Working Relationships

Reports to: General Manager

Supervises: N/A

Interfaces with: Senior Leadership, guests/customers, user groups, other employees, vendors, & partners

Responsibilities and Duties

Job Requirements

Education & Experience

  • a minimum of 2 years administrative experience
  • the equivalent combination of education and experience

Skills & Knowledge

  • keyboarding 50+ wpm
  • excellent command of the English language, both written and verbal
  • proficient in the use of Microsoft Office
  • ability to record, report and file meeting minutes
  • ability to clearly and effectively express oneself through written means, i.e. business letters, e-mail and reports
  • exceptional organizational skills
  • ability to handle multiple tasks with little or no supervision
  • superior interpersonal skills
  • proven ability to maintain strict levels of confidentiality when handling sensitive materials and information
  • knowledge of recreation and/or entertainment operations is an asset

Key Attributes

  • neat, professional appearance, outgoing people-oriented person
  • Maintains a high level of professionalism and confidentiality at all times
  • a willingness to assist others
  • ability to function calmly in a fast-paced environment handling multiple priorities simultaneously
  • ability to modify plans, actions and decisions in light of changing situations and circumstances
  • ability to handle and secure confidential proprietary information
  • effective at planning and prioritizing

Physical Demands

  • sitting: up to 8 hours per day
  • minimal bending, pulling or lifting
  • repetitive hand motion: keyboarding 6-8 hours/day
  • eye strain (from computer use and/or reading documents)

General Duties & Responsibilities

  • Maintain the general filing system and file all correspondence
  • Assist in planning and preparation of meetings, conferences and conference calls
  • Receive, direct and relay telephone calls, messages & fax transmissions
  • Maintain an adequate inventory of office supplies
  • Provide word processing and secretarial support
  • Coordinate the repair and maintenance of office equipment
  • Make sound, logical decisions by choosing appropriate courses of action based on available information
  • Provide assistance to the Board of Directors as needed (i.e.: taking meeting minutes)
  • Maintain a safe and healthy work environment by adhering to the company’s health & safety policies
  • Organize and distribute incoming and outgoing mail, faxes, couriers
  • Photocopying, sorting & collating of documents
  • Generation of forms & policies
  • Administrative Assistant is expected to carry out, within their capabilities, all reasonable requests by management
  • Various responsibilities regarding Accounts Payable and Accounts Receivable

Job Type: Full-time

Required experience:

  • Administrative Assistant: 2 years

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Moose Jaw, SK, CA
Posted on: 2018-01-11
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