Ministry of the Attorney General JUDICIAL SECRETARY (2) Temporary in Toronto, ON

Overview

Ministry of the Attorney General

Branch Toronto ON CA

Position:
JUDICIAL SECRETARY (2)
Location:
Toronto, ON

For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume:….

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

What can I expect to do in this role?

You will:
• type and transcribe (from handwritten notes) correspondence, judgments and legal documents
• edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges’ calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases
How do I qualify?
Mandatory:
• You have typing skills to 50 words per minute
Communication Skills:
You have:
• written communication skills to compose correspondence and transcribe judgments
• oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• the ability to receive and screen telephone calls and visitors using tact and discretion
• interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public).
Technical Knowledge and Experience:
You have:
• demonstrated legal secretarial and administrative experience
• knowledge of legal office systems, financial processes and court systems
• the ability to work within court procedures including knowledge of legal terminology and documents
Judgment, Organizational and Analytical Skills:
• you have proven organizational skills and ability to work independently
• you can prioritize, multi-task and complete work to meet deadlines
• you have the ability to research and respond to inquiries and resolve conflicts successfully
Computer Skills:
• you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Additional information:
Address:

• 2 Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Schedule:

3.7

Category:

Legal Services

Posted on:

Wednesday, January 14, 2015

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.

  A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.

  A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual’s screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.

• T-AG-72089/14

How to apply:

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, January 28, 2015 11:59 pm EST . Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d’emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code .