Overview

Meridian Credit Union Accounts Payable Representative – Part Time, 12 Month Contract Part Time in St. Catharines, ON

Meridian Credit Union

Branch St. Catharines ON CA

Position:
Accounts Payable Representative – Part Time, 12 Month Contract
Location:
St. Catharines, ON

Processing of accounts payable invoices, including the preparation of the weekly cheque and EFT run, and the month end cheque and EFT run….

Purpose of the Job:

The Accounts Payable Representative is accountable for ensuring that expenses related to the purchase of goods and services are properly classified, approved and paid in a timely and efficient manner. This position will act as the primary contact for Branches, CBC’s and Corporate Office departments relative to Accounts Payable, responding to all inquiries in a prompt and professional manner.

Key Responsibilities:

Transactional Processing and Reconciliation

  • Processing of accounts payable invoices, including the preparation of the weekly cheque and EFT run, and the month end cheque and EFT run.
  • Processing payments for mortgage and deposit brokers, ensuring the information needed by the broker is received before payment.
  • Processing rent payments to landlords.
  • Processing of US invoices either by Wire (MTS system) or US draft.
  • Processing and tracking of Tenant rent payments.
  • Payment of all EA MasterCard balances before the due date.
  • Reviewing manual cheque requests to determine their urgency before processing.
  • Processing and tracking of property taxes for all locations to ensure no late fees incurred.
  • Processing of all staff expense claims.
  • Processing Board Member expense claims.
  • Responsible for monthly corporate tax payments, and quarterly HST remittances.
  • Balancing of the accounts payable sub-ledger.
  • Tracking of all donation receipts and determining if they are charitable or non-charitable.
  • Post various journal entries for other departments that either do not have the ability to post on Ovation or have restrictions on their posting capabilities on a daily basis.

Monthly Accounting Tasks

  • Reconcile all Member travel insurance transactions, investigate transactions that have not cleared with branch staff, prepare remittance of travel insurance premiums to the external provider and prepare a monthly reconciliation of the related suspense account.
  • Reconcile monthly charges for utilities, phone, cash supply, caretaker and other costs for all branches and corporate office departments. Determine and post all appropriate accruals for these costs.
  • Post miscellaneous accruals for invoices received after the month end cheque run.
  • Ensure all invoices for services not completed in the current month are properly coded to prepaids, post the monthly amortization of the prepaid balance and reconcile both prepaid accounts.
  • Performing assigned month-end reconciliations.
  • Balancing and closing off AccPac payables system each month-end.

Support and Administration

  • Handling of all vendor inquiries.
  • Servicing all branch, CBC and corporate office departments.
  • Responding to inquiries from Branches and Corporate Office departments on Accounts Payable matters.
  • Setting up vendors and employees on the EFT payment system.
  • Maintaining vendor database.
  • The ordering, cancelling and maintenance of all business MasterCards.
  • Maintaining a binder of all authorized signers for audit purposes.
  • Opening new GL’s when required for cost centres.
  • Filing of accounts payable invoices and expense claims.
  • Responsible for maintaining the log of boxes off-site related to the Accounts Payable team.
  • Opening daily mail and re-directing to the appropriate department when required.

Other Tasks

  • Responsible for all research on HST issues and recommending self-assessment treatment.
  • Performing research and investigation of Accounts Payable issues and developing resolutions through new or modified policies, procedures or processes.
  • Perform a weekly review of a sample of cheques signed by the Print-Boss system to ensure signatures are in compliance with internal policies.
  • Perform random mileage reimbursement reviews to ensure compliance with the internal policy.
  • Preparing updates to Accounts Payable forms, policies and procedures when process changes are required.
  • Responsible for gathering and sending weekly Accounts Payable stats to management.
  • Involvement in Special Project work, either independently or as part of a team.
  • Other duties as assigned.

Problem Solving

  • Problem solving skills are required to identify transactional posting errors.
  • The ability to identify variances arising from improper coding or classification requires problem solving skills of varying degrees, depending on the complexity of the transaction
  • The ability to identify internal control deficiencies based on established policies and procedures is required.
  • The ability to incorporate Lean methodology and innovative solutions in to processes and procedures.

Communication

  • Requires tact and diplomacy to respond to inquiries from across the organization relating to A/P function.
  • Requires high level of professionalism when communicating with staff regarding employee expenses or accounts payable matters.
  • Requires high level of professionalism when communicating with vendors regarding invoicing issues.

Knowledge, Skills and Experience:

  • Strong commitment to service excellence, maintaining a superior level to ensure department and organizational goals and objectives are achieved and or exceeded.
  • Self-motivated and highly organized.
  • Basic accounting working knowledge, education or training is required.
  • Knowledge of expense and revenue accounts would be an asset.
  • Strong problem solving skills – proven ability to quickly identify errors.
  • Excellent speed and accuracy of data entry.
  • In-depth knowledge of Microsoft Office applications (Word, Excel, Outlook) and a basic understand of Data Warehouse, FX Drafts application, and the MTS wire platform.
  • In-depth knowledge of the Ovation system, processes and data structures. Ability to work independently or part of a team to meet the daily demands of the department.
  • Ability to influence and effect change in an environment of continuous improvement.
  • Excellent communication skills – written and verbal.

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Saint Catharines, ON, CA
Posted on: 2016-12-05
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