MD FINANCIAL MANAGEMENT LTD Receptionist Contract in Montréal, QC


Branch Montréal QC CA

Montréal, QC

Administrative or clerical work:. The Receptionist is responsible for providing administrative and reception support in the Regional Office….

MD Financial Management is seeking to hire a Receptionist for our Montreal(Downtown) based team ( 6 months contract ).

The Receptionist is responsible for providing administrative and reception support in the Regional Office.

Duties and Responsibilities:

  • Primary reception coverage and maintenance of phone system; includes greeting clients, answering the telephone, assisting in booking client appointments, confirming client appointments, validating parking and maintaining the reception area
  • Open mail, date stamp and distribute to office staff
  • Managing all incoming and outgoing couriers
  • Send, receive and distribute faxes on a timely basis
  • Prepare regional mailings as required
  • Order supplies from external suppliers and internal departments, including marketing material and forms
  • Coordinate meeting agendas
  • Conduct maintenance calls for service and keep supplies stocked for office equipment
  • Maintenance and printing of regulatory and client service reports
  • Maintenance of effective filing systems; assists Manager of Regional Administration with various initiatives and record keeping functions
  • Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan
  • Assist in appropriate coding of invoices
  • Special projects as assigned

Qualifications and Licensing Requirements:

  • Secondary school education
  • Two to three years experience in an administrative or clerical position with a financial services company is preferred
  • Knowledge of customer service principles and practices
  • Proficient in the use of Microsoft Windows and its applications such as Excel, Word
  • Must be fluently bilingual (English & French)

Personal Characteristics and Experience:

  • Strong attention to detail
  • Demonstrated Initiative and resourcefulness
  • Strong client focus; ability to work individually and with limited supervision
  • Strong organizational skills
  • Excellent communication and interpersonal skills
  • Efficient, courteous and professional
  • Excellent telephone skills

Job Type: Contract

Job Location:

  • Montréal, QC

Required education:

  • Études secondaires (ou équivalent)

Required experience:

  • Administrative or clerical work: 2 years

Required languages:

  • English (Required)
  • French (Required)

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Montreal, QC, CA
Posted on: 2016-12-05
Posted by: