McGill University Senior Planning Analyst Full Time in Montréal, QC

McGill University

Branch Montréal QC CA

Senior Planning Analyst
Montréal, QC

This position is totally supported by research/soft funds. The Senior Planning Analyst will play a critical role in the Office of Admissions, Equity & Diversity…

The Senior Planning Analyst will play a critical role in the Office of Admissions, Equity & Diversity, an agile unit dedicated to driving the delivery of the Faculty of Medicine’s selection process (from outreach to registration) and equity and diversity initiatives (data, analysis, program development and delivery). The incumbent will be responsible for planning, managing and ensuring delivery of priority initiatives, focusing on removing obstacles and applying project-management best practices.

Primary Responsibilities:

  • Continues the design and implementation of systems, processes and selection tools for the assessment of academic and non-academic strength of admissions applications to the Faculty’s various programs.
  • Manages performance of selection tools in different contexts, recognizes and resolves issues, determines effect of modifications and reports on effectiveness using evidence and data.
  • Undertakes major responsibility for the development of modified selection tools for programs in the Faculty’s other health professions, with a view to harmonizing admissions practices across the Faculty.
  • Plans and prepares for the harmonization of admissions processes across the health professions at McGill.
  • Analyzes data for special requests and with a view to develop the unit’s communications, recruitment, and quality improvement objectives as well as its reporting obligations.
  • Is responsible for collection, management and analysis of data related to equity and diversity initiatives in the Faculty of Medicine (including all health professional programs). Analyzes and apprehends the processes and related selection tools (for the assessment of academic records, prerequisite coursework, and non-academic competencies) in order to recommend and implement enhancements in support of the unit’s mission of continuous quality improvement. Analysis will also focus on harmonization of processes across the health professions.
  • Plans and develops process enhancements in consultation with stakeholders at all levels within the organization and with attention to best practices; enhancements include improvement of user-friendliness, sustainability, unit’s ability to readily measure effectiveness of tools, undertake comparative analysis of applicants, applicant pools, and effect of selection tools. Analyzes feedback and coaches stakeholders to better drive the delivery efforts.
  • Develops training materials for the Assistant Dean, managerial and clerical staff within the Admissions Office as well as staff from the Faculty of Dentistry. Specialized training will consist of how the tool is to be maintained and how to trouble-shoot. Provides guidance as to how each user can actively contribute to the continuous improvement of the department’s processes and the tools’ performance. Ensures adequate information flow.
  • Responsible for seeking out and seizing upon opportunities to harmonize admissions practices across health professions, in support of the Faculty’s and the University’s mission. Applies specialized skills and technical knowledge to monitor and plan admissions related activities such as reporting and compliance. Responds to statistical requests from senior administration. Troubleshoots, assess, resolves problems and corrects errors found requiring specialized skills and technical knowledge.
  • Ensures compliance with relevant rules by monitoring accreditation standards (LCME/CACMS). In particular IS-16 and MS-8. Collects, tracks and analyses demographic data on various members (applicants and registrants) of the community. Reports to a number of external bodies in Quebec (Bureau de coopération interuniversitaire; COMITÉ INTERUNIVERSITAIRE QUÉBÉCOIS DES ADMISSIONS EN MÉDECINE, Quebec First Nations and Inuit Faculties of Medicine Program), Canada (Association of Faculties of Medicine of Canada) and the United States (Association of American Medical Colleges).

Minimum Education & Experience:
Undergraduate degree

Five (5) years’ related experience


Master’s degree

Two (2) years’ related experience

Other Qualifying Skills And/Or Abilities:
Demonstrated excellent analytical skills – analyze data by understanding, interpreting and drawing implications from large quantities of information. Proven ability to problem-solve by breaking down complex and ambiguous problems into manageable pieces and by constantly seeking solutions. Strong ability to support, advise and coach on change management strategies for projects. Ability to promote culture change (e.g. use of fact-bases, best practices) and provide support in the political arena during the implementation of projects. Ability to manage relationships and interact with stakeholders at all levels within the organization. Ability to provide feedback and coach stakeholders to better drive the delivery efforts. Ability to maintain a focus on delivering despite challenges. Excellent ability to plan, organize and advise on project management activities. Effective communication skills, English and French (spoken and written).

Reference Number:

Reporting To:
Manager Medical Admissions

Salary Range:
(Grade 06) $56,200 – $75,000 (midpoint) – $97,500

Faculty of Medicine

Position Type:

Hours Per Week:

Additional Information:
This position is totally supported by research/soft funds.

How To Apply:

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now . Click on “APPLY NOW” and clearly indicate the reference number.

Internal McGill applicants, covered by the McGill non-unionized, non-academic personnel policies and procedures, must apply to this posting within ten (10) working days of the date of publication.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities and others who may contribute to further diversification.

Updated on Fri, 2015-05-15 09:36

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Employment Type: Full Time
Location: Montreal, QC, CA
Posted on: 2015-05-19
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