McGill University Admissions Officer Full Time in Montréal, QC

McGill University

Branch Montréal QC CA

Admissions Officer
Montréal, QC

Participates in assigned recruitment activities locally, in the rest of Canada and/or the US. One (1) year related experience….

Reporting to the Director of Admissions, the Admissions Officer is responsible for making admission decisions on assigned undergraduate and graduate applications.

Primary Responsibilities:

  • Makes admission decisions on assigned weekly portion of undergraduate applications of various types and for various programs in accordance with parameters and adhering to release dates, based on significant knowledge of McGill admission standards. Works with other McGill offices to provide outstanding admission service to current and prospective services.
  • Reviews graduate applications as assigned. Verifies basis of recommendation of candidates; verifies accuracy of grade calculation and assessment of credentials. Adds to and/or corrects stipulated conditions of admission. Works with other McGill offices to provide outstanding admission service to current and prospective services.
  • Interprets academic transcripts, grading scales and other documents supporting undergrad and graduate applications based on ongoing study of educational systems and credentials; documents unusual admission cases; judges validity of documents and if an irregularity is detected, takes action including changing the admission decision as determined by the Director.
  • Oversees the admission process for specifically assigned undergraduate program(s) (e.g., limited-enrolment Social Work), a function (such as; self-reported grades) or an admit type (such as; US high school). Working with Director to meet enrolment targets, establishes waiting lists and handles unusual cases. Determines eligibility and calculates averages for scholarship. Assigns transfer credit and advanced standing to newly registered undergraduates, as per faculty regulations takes on portion of special projects (e.g., the TCAS big book).
  • Responds to inquiries from admitted and refused applicants, parents, counselors. Maintains the highest level of discretion, compassion and professionalism in handling of all applications and related inquiries.
  • Participates in assigned recruitment activities locally, in the rest of Canada and/or the US. Public speaking expertise, facility with travel, self-reliance and time management are required. Contributes well-written admissions content to the McGill website and knowledge bases, letters, emails for the Director’s signature and administrative documents.
  • Shares suggestions and strategies for improvements to admission policy, process and access by participating as a member of one or more McGill working groups e.g., WUSC McGILL, FLARES, ASSC and IAWG.

Minimum Education & Experience:

Three (3) years’ related experience


Undergraduate Degree

One (1) year related experience

Other Qualifying Skills And/Or Abilities:
Knowledge of McGill University mission, structure, programs and practices. Ability to make accurate, defensible undergraduate and graduate admissions decisions quickly and deliver judgements and decisions on complex and sensitive files in accordance with the academic goals and enrolment objectives of academic units served by the Admissions Unit of ES. Demonstrated ability to work in a PC environment using electronic databases and web tools. Valid Canadian driver’s license and a valid Canadian passport is required. English and French, spoken and written.

Reference Number:

Reporting To:
Director Admissions

Salary Range:
(Grade 03) $45,300 – $56,700 (midpoint) – $68,100

Enrolment Services

Position Type:

Hours Per Week:

How To Apply:
Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: hr [dot] es [at] mcgill [dot] ca

Internal McGill applicants, covered by the McGill non-unionized, non-academic personnel policies and procedures, must apply to this posting within ten (10) working days of the date of publication.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities and others who may contribute to further diversification.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Montreal, QC, CA
Posted on: 2016-11-19
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