Manitoba Liquor & Lotteries Administrative Assistant Level II Full Time in Winnipeg, MB

Manitoba Liquor & Lotteries

Branch Winnipeg MB CA

Administrative Assistant Level II
Winnipeg, MB

Receive and track all requests from various departments (e.g., office supplies, banquets, information, etc.). Experience preparing meeting minutes, agendas and…

Full Time Employment Opportunity Reporting to the Team Leader, Executive Administrative Assistant, the Administrative Assistant Level II will work as part of a team, and is responsible for providing accurate, professional and confidential administrative support, understanding the priorities as defined by the Team Leader. The incumbent will perform a variety of administrative support functions for the department and/or division, while delivering exceptional customer service.

• Format, type and proofread correspondence, reports, and various business documents, and ensure consistency and accuracy.
• Coordinate information flow and outstanding requests from the direct reports of the Director, Purchasing and the Director, Logistics & Distribution.
• Coordinate administrative support and office procedure functions for the department.
• Research documentation and background information as requested. Analyze information, data and/or calculations and present results.
• Perform basic to complex data entry and retrieval, as required.
• Perform document tracking. Develop and maintain a file and records management system to support effective filing, retrieval and distribution as required.
• Provide administrative support to other departmental management and staff as requested by the Team Leader.
• Control the flow of information; expediting matters of high priority (i.e., deadlines, urgent matters) and bringing them to the Executive Administrative Assistant’s attention.
• Schedule and coordinate meetings and other events, distribute relevant documentation, reserve meeting space and provide hospitality services (i.e., coffee service, food orders, etc.) when appropriate.
• Prepare material for meetings.
• Coordinate travel authorization requests, travel arrangements, accommodations, car rentals and conference registrations for the Office of the VP.
• Receive and track all requests from various departments (e.g., office supplies, banquets, information, etc.)
• Submit hours worked for all department employees. Verify payroll and coordinate adjustments upon verification by department manager.
• Record, type and distribute minutes from various meetings.
• Maintain office supply inventory. Order supplies as required, and distribute accordingly.
• In the absence of the Executive Administrative Assistant, forward priority issues to appropriate member of Management for action to ensure continuity of workflow.
• In the absence of the Executive Administrative Assistant, the incumbent may provide support to the Divisional Leader as required.
• Encourage a climate that supports diversity.
• Performs other duties as assigned. Primary Qualifications:
• Completion of a Grade XII High School diploma or G.E.D. equivalent.
• Graduation from a Secretarial/Administrative Assistant training program, or equivalent combination of education and experience in an administrative capacity.
• Intermediate skills in using Microsoft Office (Word, Excel, PowerPoint and Outlook).Keyboarding skills of at least 40 to 60 wpm.
• A minimum of two (2) years progressively responsible experience providing administrative support and office management duties.
• The ability to listen effectively, understand routine office procedures and follow directions.
• Demonstrated ability to work with general supervision and as part of a team.
• Experience in using spreadsheets and/or database programs.
• Experience preparing meeting minutes, agendas and other related office correspondence.
• Strong verbal and written communication skills, as well as organizational skills.
• The incumbent must maintain the strictest confidence in dealing with sensitive business and employee information.
• The ability to work effectively in a fast paced, dynamic environment.
• Having and maintaining a valid Manitoba Class 5 Drivers license.
• The core competencies for this position include customer service, teamwork and cooperation, communication, self-development and initiative, valuing diversity, integrity and building trust, achieving quality results, technical/professional knowledge. These competencies are deemed important for the success of the position and organization.
Secondary Qualifications:
• Bilingual (French/English) language skills.
• Training in Telephone Etiquette and Communication Skills.
Salary: Pay Band 1
Bargaining Unit: Exempt
Location: 1555 Buffalo Place
Individuals should apply by completing our online application form at www.mbll.ca/jobs or by submitting a resume and application to:
Email: [email protected]
Mail: Human Resources
1555 Buffalo Place Winnipeg, Manitoba R3C 2X1
All applications are due by: October 2, 2016 We thank all interested applicants, however, only those selected for interviews will be contacted.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Winnipeg, MB, CA
Posted on: 2016-09-22
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