Living Well Home Medical Equipment Office Administrator/Office Manager/Bookkeeper Full Time in Peterborough, ON

Living Well Home Medical Equipment

Branch Peterborough ON CA

Office Administrator/Office Manager/Bookkeeper
Peterborough, ON

A valid driver’s license and clean driving record. This role supports the organization in responding to the owner’s overall strategic business plans and goals…

The Office Administrator/Office Manager/Bookkeeper is in an integral part of the business unit as a whole. This role supports the organization in responding to the owner’s overall strategic business plans and goals through activities such as book-keeping, ordering of product and maintaining of inventory, processing insurance billings and some staff management.

Your goal in this position is to be the backbone of our organization. You are detail oriented and take pride in being well organized. You are a quick learner and want to understand our company in order to provide suggestions on developing and implementing better work procedures.

You are helpful, positive and driven, always making sure to follow through on tasks, and guarantee that the job is done right. We want someone who can bring accuracy, diligence and maturity to the role, and can complete tasks with minimal supervision.

You’re also a great communicator, comfortable and relaxed with a variety of people from all walks of life. You have no problem calling on overdue accounts or negotiating better pricing on products. You understand efficiencies in developing processes and ensuring all staff understand and follow them. You can manage staff by leading by example and using positive coaching techniques. You can easily move between paperwork and dealing with phone calls and thrive under pressure.

Job Qualifications:

Bachelor’s degree in Accounting, or Business Administration with an emphasis on Accounting

5 years experience in the areas of bookkeeping ideally with advanced computer skills in QuickBooks and Excel

3 years successful managerial/supervisory experience

Demonstrated ability to effectively develop and coach team members

Strong problem solving skills and use of creative thinking to resolve issues

Superior organization skills, attention to detail and a strong work ethic are required

Strong time-management skills and the ability to manage several different responsibilities at one time are required. Ability to prioritize workloads

Excellent written and verbal English communication skills

Excellent knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook are a must. Working knowledge of WordPress is an asset

Experience with a Home Health Care/Mobility Company in a retail setting is ideal but not essential

An understanding of billing the Assistive Devices Program, Workplace Safety Insurance Board, Ontario Disability Support Program and Veterans Affairs is an asset

Physically fit, and able to lift up to 40lbs for occasionally assisting clients with equipment to the car or assisting with moving stock on the floor when covering staff on holidays

A valid driver’s license and clean driving record

On a practical level, you will:

Have experience developing and implementing best practices and processes for the smooth day to day operation of a store

Manage accounts receivable and payables timely and accurately. Developing your own process to ensure both accounts are kept up to date at all times and report regularly back to the owner

Develop a good relationship with our third party funders (i.e insurance companies, VAC, WSIB, ADP and ODSP) to ensure accurate and timely billing. It will be essential to track and stay on top of payments from these sources, working with others to ensure accuracy in billing to quickly and efficiently receive payments for products and services rendered. At least 50% of your time will be spent in this area

Develop a deep understanding of our full product line which will assist you in accurately entering manufacturers invoices, maintaining inventory, creating purchase orders and shipping and receiving products as well as ensuring returns are handled quickly and credit memos are received

Will ensure parts and products are available in a timely manner for service and sales calls

Manage inventory levels weekly and manage annual inventory count and reconcilliation

Work to build great rapport with your colleagues as you will be working with them to ensure the smooth operation of the store

Thrive in the challenge of a busy environment, and bring honesty, integrity, and conscientiousness to all of your daily interactions

Able to work independently with minimal supervision

Ensure the receiving and processing of incoming merchandise is accurate and flows timely to the sales floor

Provides leadership, direction, guidance, motivation and instruction to store Colleagues

You are a strong leader with a dynamic and positive personality

Working at Living Well

This is a full-time permanent position, working 9:00am-5:00pm, Monday to Friday. You will be working out of our bright and cheerful storefront and office, with great owners and a friendly team of co-workers, including non-shedding therapy dogs.

Living Well Home Medical Equipment is a growing premier retail store specializing in home medical equipment products and services. We recently added a second store in Bowmanville and are looking at other opportunities to grow and expand. We treat our employees well and value

Our products and services make a positive difference in our clients lives, and provides them with the safety and independence that allows them to continue to live fulfilling lives.

We offer an extremely competitive salary commensurate with experience, as well as benefits and vacation. We strongly believe in the value of family, and work-life balance, and offer a supportive environment for you to grow your career in. Ideally you will manage the store when the owners are away.

How to Apply

Please submit your resume by e-mail complete with a cover letter. Only resumes with an attached cover letter outlining your interest in this position will be accepted.

We will review all complete resumes equally and look forward to hearing from you.

Job Types: Full-time, Permanent

Salary: $45,000.00 to $50,000.00 /year


  • management: 3 years
  • Quickbooks: 5 years
  • office administration: 3 years


  • Bachelor’s Degree


  • Peterborough, ON


  • Driver’s Licence


  • English

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Peterborough, ON, CA
Posted on: 2018-07-27
Posted by: