Kinder Morgan Field Contracts Administrator, Terminals (term role) – Edmonton Temporary in Sherwood Park, AB

Kinder Morgan

Branch Sherwood Park AB CA

Field Contracts Administrator, Terminals (term role) – Edmonton
Sherwood Park, AB

FCA works closely with Document Control for orderly management of contractual records and closeout documentation….

Position Description

Kinder Morgan one of the largest pipeline and terminals companies in North America is currently in the biggest capital program phase in the company’s history. The Canadian division of the Terminal’s business unit, Kinder Morgan Canada Terminals (KMCT) is part of this significant growth phase, focusing on liquids terminal and rail infrastructure projects in Canada and the northern tier U.S. KMCT is excited to announce an expansion project called Base Line Terminal. The project is a crude oil storage terminal in Edmonton, Alberta with commissioning expected to begin in the second half of 2017. The Base Line Terminal will provide Kinder Morgan unparalleled connectivity to sources of crude oil in the Edmonton area. We are seeking people who are enthusiastic and desire a challenging and rewarding career with North America’s foremost energy infrastructure company where opportunities for personal and professional development are both varied and plentiful.

Kinder Morgan is seeking to hire a Field Contract Administrator (FCA) based in Alberta. Reporting to the Procurement Manager, The FCA is responsible for managing the day to day compliance of the Contractors as per the terms and conditions of the Owner’s Contracts. The duties for ensuring the compliance of contract terms include creating and utilizing various cost models, tracking logs and performing periodic compliance checks. At times the role would include providing support and assistance with contractual correspondence, negotiations, gathering information, tracking and managing changes, and the preparation of standard forms legal documents including but not limited to, contract extensions, terminations, amendments, notices, change notices, non-disclosure agreements, etc.

The FCA plays a key role in managing high dollar value contracts, liaising with the project management, construction management, contractors and other stakeholders during the construction phase of a project. The successful candidate will work closely with the contractors and construction team to ensure the project is being constructed as per the Contract requirements and will assist with conflict resolution as required.

FCA’s will be accountable for handling the administration of high dollar value contracts, tasks include but are not limited to the following:

  • Interprets contract provisions to help avoid claims and respond to questions, letters, notices as submitted by contractors
    • FCA works closely with Document Control for orderly management of contractual records and closeout documentation
    • If claims arise the FCA will be considered an integral party in Owners defense; FCA’s records and documentation would be relied on to defend/verify any and all claims against Owner
  • FCA is to manage the Change Order process
    • FCA receive requests, obtain estimates, updates records, initiates paperwork and follows up on requests for approval of work not previously covered in the contract; processes and obtains approval of contract change notices
    • FCA, working with PM, Project Controls and Procurement Manager researches and investigates legitimacy of all request for change.
    • FCA, working with PM, Project Controls and using gained knowledge completes forecasts for all in direct contracts (forecast to completion)
    • FCA tracks, investigates compile costs and impacts to issue back charges against other Contractors
  • FCA, working with PM,CM, is responsible for ensuring all conditions are satisfied before approval of the application for payment/Invoices
    • Work with Contract Owner (Designated Representative), Construction Management, Quality to obtain signoff on progress reports/LEMS
    • Working with Construction and Contract Owner FCA will Maintain weekly scope tracker, KPI logs
    • FCA to work with project controls group to validate and code invoices for accounts payable
    • Ensure compliance with invoicing procedures
  • Establishes and updates records of all correspondence related to contract activity
    • Change Notice Log
    • LEM Log
      • LEM validation and traceability
  • Letter/Notice Log
  • FCA’s are required to Initiate and/or conducts meetings with contractors concerning contractual problems as requested by Procurement, Project Manager and/or Construction Manager

Position Requirements

  • College or university degree in commerce or business administration or Grade 12 plus P.M.A.C Professional Development Program or Supply Chain Diploma.
  • 5 to 7 years’ experience in Construction Contracts Administration.
  • A minimum of 5 years in a procurement organization, or related materials experience in a related industry.
  • Intermediate proficiency in computer applications (Word, Excel, Outlook)
  • Ability to effectively communicate, negotiate and
  • Ability to prioritize workload
  • Responsible to develop strong, supportive relationships with external customers, internal clients and contractors.
  • Familiar with different types of contracting methods and administration.
  • Ability to analyze large amounts of data and clearly communicate the findings to senior management.

As an equal opportunity employer, Kinder Morgan Canada actively encourages applications from traditionally underrepresented groups, including women, Aboriginal Peoples, members of visible minorities and persons with disabilities.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Sherwood Park, AB, CA
Posted on: 2018-07-28
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