Jazz Aviation LP Administrative Coordinator, Eastern Airports Full Time in Halifax, NS

Jazz Aviation LP

Branch Halifax NS CA

Administrative Coordinator, Eastern Airports
Halifax, NS

Administrative Coordinator, Eastern Airports. At least 2 years of work experience in an office administrative role is required….

Administrative Coordinator, Eastern Airports
Closing Date

Feb 20, 2017

Primary Location : CA-NS-Halifax

Schedule : Full-time
Job Type : Permanent

Shift : Days
Number of Openings : 1

Basic Purpose of Position:

To provide Administrative support to the Airports Department on matters concerning Passengers Arriving without bags (PAWOB’s), Delay Coding, Contracts and Ancillary Products.

Key Activities:

  • Produce correspondence/reports for the Regions Area Managers and General Manager.
  • Provide research and project assistance when further information and assistance is required.
  • Provide assistance and support to executive and/or managers, senior leads as required.
  • Arrange and organize all general and regional meetings, functions, presentations, etc. to be attended or hosted by the Managers.
  • Maintain office supplies.
  • Prepare and maintain minutes and action logs as required.
  • Maintain Outlook distribution lists.
  • Maintain spreadsheets on area manager’s employee data.
  • Create pivot table reports.
  • Send Attendance Management Program (AMP) reports to Eastern region managers.
  • Receive the PAWOBs file from Air Canada, modify the file and send to all stations and upload the data into the application on a weekly basis.
  • Run a weekly audit report in the PAWOB application, for any outstanding files, pending acknowledgement. Send stations the Outstanding Monthly Report.
  • Monitor and ensure Standard Level Agreement (SLA) target is met or exceeded and any variations tracked and corrective action taken.
  • Track weekly performance and drive for improvement with support from each station.
  • Input ADHOC work orders into the Daily Flight Revenue (DFR) for services provided to customers with whom we do not have a formal contract, detailing the services and equipment we have provided, ensuring rates are current and updated as required.
  • Monitor and maintain all necessary reports and administer necessary follow-up with Ground Handlers/Managers.
  • Create weekly statistics reports and review with managers and ground handlers.
  • Complete Approval for Commitments (AFC’s) for new Airport contracts. Work with Strategic Contracts Manager and Airports Financial Services manager to build a business case for each contract.
  • Other related duties as assigned.
  • Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.


  • High school diploma or equivalent is required.
  • Post-secondary education is an asset.
  • At least 2 years of work experience in an office administrative role is required.
  • Candidates must be proficient with Microsoft office programs Outlook, Word, Excel and PowerPoint.
  • Candidate must be proficient working with Internet/Intranet and network environments.
  • Candidates must be well organized, manage time effectively, prioritize multiple tasks, and meet deadlines.
  • Airports experience is an asset.
  • Bilingualism (French & English) is an asset.
  • Some travel may be required.

Requisition ID : YHZ-2016-522-007089C

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Employment Type: Full Time
Location: Halifax, NS, CA
Posted on: 2017-02-10
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