HR Project Partners Office Administrator Full Time in St. John’s, NL

HR Project Partners

Branch St. John’s NL CA

Office Administrator
St. John’s, NL

HR Project Partners Inc. HR Project Partners is currently accepting resumes for an *Office Administrator.*….

Job Description:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is currently accepting resumes for an Office Administrator. This role requires a dynamic person who can multitask in a client driven, fast paced environment. A willingness to be flexible and work independently is required. The role will include providing support in such areas as financial entries pertaining to payroll, accounts payable/accounts receivable and invoicing, database entry and management, travel coordination and other operations of the organization.

This position is located in St. John’s, NL.


  • Perform general office administrative duties and provide administrative support to the team;
  • Respond to all inquiries made in person, by phone or email or redirect as required;
  • Assist with weekly timesheet collection, payroll, expense reports and invoicing processes;
  • Support the administration of the accounts payable and accounts receivable systems;
  • Create and maintain an up to date electronic database of client contact information;
  • Maintain a candidate database, including training certification and indoctrinations;
  • Book and manage new hires testing and training;
  • Be responsible to manage all travel and vehicle bookings for new employees;
  • Create and maintain an efficient and secure filing system for all candidate information, and administrative and financial documents;
  • Assist with the preparation of monthly, quarterly and annual business reports including financial reports for clients;
  • Attend and participate in employee team meetings and training sessions;
  • Maintain the office supplies inventory;
  • Assist with the creation of proposals, contracts and project check lists;
  • Provide assistance to the Business Manager, Recruiter(s) and Account Manager(s), in all matters relating to the administrative and financial operations of the organization;
  • Represent the organization at various community involvement activities;
  • Contribute to the organizational development of HR Project Partners by identifying and bringing forth issues of concern and/or opportunities for improvement;
  • Contribute to the development of the position and undertake other tasks as they may be assigned from time to time;
  • Make contact with potential candidates and arrange for interviews; and
  • Assist with onboarding of new personnel as required.

Skills and Qualifications:

  • Diploma in office administration;
  • Minimum 3 years of experience in an office administration role;
  • Knowledge and experience Simply Accounting or other related accounting software;
  • Strong knowledge of computer software programs including MS Word and Excel;
  • Skilled in database entry and management;
  • Excellent written and verbal communication skills;
  • Exceptional customer service and interpersonal skills;
  • Superior time management and organizational skills;
  • Ability to stay focused on goals and objectives;
  • Ability to anticipate future needs and plan ahead;
  • Ability to maintain a flexible work schedule;
  • Ability to work independently with little direction;
  • Strong problem-solving skills and the ability to forecast, analyze and work under pressure; and
  • Strong organizational and planning skills with the ability to manage multiple priorities.

While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job Type: Full-time

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Employment Type: Full Time
Location: St. John's, NL, CA
Posted on: 2018-04-03
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