Government of Alberta Administrative Assistants (AS 6 & AS 4) Full Time in Edmonton, AB

Overview

Government of Alberta

Branch Edmonton AB CA

Position:
Administrative Assistants (AS 6 & AS 4)
Location:
Edmonton, AB

These positions involve communication with senior government representatives, key stakeholders and all levels of staff….

If you are energized by working with a team of professionals in a fast-paced environment and have exceptional administrative, time management and interpersonal skills, then one of these jobs is for you!

The Senior Administrative Assistant (AS 6) role provides an excellent opportunity to have your skills at the senior executive administrative support level! You will support three Executive Directors (People and Culture, Information and Related Technology, Stakeholder Engagement), their team members, and the Executive Office Manager. Responsibilities include word processing; records management; coordinating meetings, appointments and travel; completing expense claims and website expense reports; and project assignments. You will also compile, review and assess documents and correspondence for the Executive Directors and Senior Management Team.

The Administrative Assistant (AS 4) role will act as a floater providing key support to the administrative team within the Office of the Auditor General. Responsibilities include daily scheduled and vacation cover off for reception; daily assistance to the Audit Team Assistants, including word processing; coordination documents and compiling meeting packages; records management; coordinating meetings, appointments and travel; completing expense claims and website expense reports; and special project assignments. Flexibility and high standards are key components of this growth position.

General requirements for both roles
In-depth knowledge of administrative procedures and ability to work with minimal supervision to create and maintain administrative systems is required. The ideal candidates have well developed written and verbal communication, excellent interpersonal skills and the ability to meet deadlines. These capabilities are essential to your success in this multifaceted role within our high profile legislative office environment. You must have the aptitude to learn in-house project management software.
The competence to handle multiple projects and the confidence to work with limited supervision and effectively solve problems on your own while staying organized under pressure, is a must.

These positions involve communication with senior government representatives, key stakeholders and all levels of staff. Conducting yourself with respect, tact, diplomacy and integrity with highly sensitive issues, will enable you to be successful. You will apply our values of respect, trust, teamwork, growth, and diversity of thought to your contributions.

General Duties include:
assistance with maintaining office equipment and supplies

arranging meetings and travel

completing expense claim reports

formatting a variety of correspondence

maintaining and enhancing office administrative systems

preparing minutes/agendas and completing administrative functions of the office

maintain a filing system

Qualifications

Senior Administrative Assistant (AS 6) :
High School diploma plus a minimum of four years of related administrative work experience at the senior administrative level. Two-year Office Administration diploma or related education is preferred. Advanced experience with Microsoft Office (Word, Excel, PowerPoint, Outlook, Adobe and Visio). Excellent written and oral communication skills.

Equivalencies will be considered.

Administrative Assistant (AS 4) :
High School diploma plus a minimum of two years of related administrative work experience. Two-year Office Administration diploma or related education is preferred. Intermediate experience with Microsoft Office (Word, Excel, PowerPoint, Outlook, Adobe and Visio). Excellent written and oral communication skills.

Equivalencies will be considered.

Assets

Experience with Public Service administrative procedures

Experience with large databases

Salary

Administrative Support 6 competitive salary starting at ~$52,138

Administrative Support 4 competitive salary starting at ~$44,1466

Compensated overtime

Comprehensive benefits plan: 1st choice Benefits

Pension plan: http://www.pspp.ca/

Health Spending Account (HSA)

Notes

Final candidates for this position will be asked to undergo a security clearance.
Cover letter is required and will be used to assess writing skills.
Please specify the position you are applying for.

How to Apply

Online applications are preferred. If you apply online, please ensure your cover letter and resume are submitted as one file. Ensure you quote the competition number and save using the naming convention of your first then last name (Joe Smith_competition number). Applicants who apply online will be able to track the status of this competition.

The application deadline is Monday, April 10, 2017.

If you are unable to submit an electronic version of your resume, please mail a copy, quoting the Job ID, to:
Human Resources
Office of the Auditor General of Alberta
8th Floor, 9925 – 109 Street
Edmonton, Alberta, T5K 2J8

If you would like further information, please email [email protected] or call Stephanie Skeels at 780-422-6417.

Position Profile

Coming Soon!

Closing Statement

We thank all candidates for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS). It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.