Overview

Government of Alberta Administrative Assistant (2 positions) Full Time in Edmonton, AB

Government of Alberta

Branch Edmonton AB CA

Position:
Administrative Assistant (2 positions)
Location:
Edmonton, AB

The Alberta Public Service is a great place to work. Administrative Support, Insurance Policy Branch, Financial Sector Regulation and Policy (FSRP)….

Scope

Open competition

Closing Date

November 30, 2015

Classification

Administrative Support 4

Ministry

Treasury Board and Finance

About Us

Treasury Board and Finance, Edmonton – Financial Sector Regulation and Policy (FSRP) is responsible for:

  • the regulation and supervision of loan and trust corporations, financial institutions, insurance companies and registered private-sector pension plans; and
  • the provision of policy support and analysis to the Minister for insurance and private sector pension plans, as well as for public sector pension plans, and the Canada Pension Plan.

For further information about Treasury Board and Finance, see our website at http://www.finance.alberta.ca

Role

Are you looking to make a difference in the life of Albertans? Are your administrative skills second to none?

“The way a team plays as a whole determines its success. You may have the greatest bunch of individual stars in the world, but if they don’t play together, the club won’t be worth a dime” – Babe Ruth

If you are interested in working in a team-based and dynamic office, we have two exciting administrative support positions available. Please indicate in your cover letter which position(s) you are interested in applying for.

The ideal candidates will exercise professionalism, client service, initiative and a commitment to working in a team environment while using excellent communication skills in implementing and overseeing administrative support systems and processes. Excellent organizational and interpersonal skills along with a high attention to detail will be essential in working within set deadlines and handling multiple assignments simultaneously.

The two positions available are:
Administrative Assistant – ARTS Lead, Assistant Deputy Minister’s Office, Financial Sector Regulation and Policy (FSRP)

Reporting to the Director of Strategy and Planning, this position leads the coordination of correspondence for the FSRP division, including the coordination and management of Action Request Tracking System (ARTS) within FSRP, and also provides administrative support to the Financial Institutions Regulations branch. The position ensures that division wide tasks are performed, such as coordinating information management for the division, participating on ministry wide committees, maintaining sufficient levels of supplies and equipment for the division, and coordinating and managing facilities issues for FSRP.

Administrative Support, Insurance Policy Branch, Financial Sector Regulation and Policy (FSRP)

Reporting to the Director, and supporting a team of five others, this position encompasses general administrative assistance for the Insurance Policy branch (IP). The position also provides general administrative support for the Financial Sector Regulation and Policy division, as required.

Primary functions will include drafting, editing, and formatting correspondence and other Action Requests, supporting the Insurance Regulations team when required, reconciling procurement card invoices, reviewing EPS invoicing, maintaining the IP filing system, coordinating and reviewing IP employee time entry, leading new and departing employee logistics, and coordinating meetings and related requirements. The position is team based and requires multi-tasking, work prioritization and self-management skills.

The successful candidates will demonstrate the ability to exercise sound judgement in confidential work environments as well as the drive to take initiative.

Our culture provides opportunities and encourages employees to make a positive difference every day!

Qualifications

Required:

  • Completion of a high school diploma, plus a minimum of two years directly related administrative office experience.
  • Experience using the Microsoft Office Suite of applications (Outlook, Word, Excel and PowerPoint) is also required. Related office administration education is preferred.

Assets:

  • Experience with records management and electronic bring forward or tracking systems (such as Action Request Tracking System (ARTS), PeopleSoft ).

Directly related education or experience may be considered on the basis of: one year of education for one year of experience; or one year experience for one year education.

Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans, and the foundation for our talent management programs, including hiring decisions. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
http://www.chr.alberta.ca/Practitioners/?file=learning/apscompetencies/titlepage&cf=9

Your Key Behavioral Competencies include:
To be successful in this roles the ideal candidate requires the following behavioural competencies:

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting, and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Salary

$1,650.19 to $2,016.24 bi-weekly ($43,070 to $52,624 annually)

Notes

The Alberta Public Service is a great place to work.

What we offer:

  • Comprehensive benefits plan: http://www.chr.alberta.ca/employees/DocList122.cfm
  • Pension plan: http://www.pspp.ca/
  • Professional learning and development
  • Positive workplace culture and work-life balance

Final Candidates for this position will be asked to undergo a security screening. This competition may be used to fill current and future vacancies at equal or lesser classifications across the Government of Alberta.

A covering letter is required – please indicate which position(s) you are applying for, as well as how the position supports your career growth and development.

How to Apply

Online applications are preferred.

Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. Applicants who apply online will be able to track the status of this competition.

If you are unable to apply online, please submit your cover letter and resume, quoting the Job ID, to: Human Resource Services, Treasury Board and Finance, 302 Terrace Building, 9515 – 107 Street, Edmonton, AB, T5K 2C3. Phone: (780) 427-3070; Fax: (780) 422-0421.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) – http://eae.alberta.ca/labour-and-immigration/overview-of-immigration/international-qualifications-assessment-service.aspx It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Position Profile

Please see the attached position description for a detailed list of the job responsibilities:

https://www.jobs.alberta.ca/pprofile/pp1033099.htm

Closing Statement

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting, please contact: Ola Oyelami, Human Resource Consultant, Treasury Board and Finance at: Phone: (780) 427-3070; Fax: (780) 422-0421. If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Edmonton, AB, CA
Posted on: 2015-11-26
Posted by: