Faculty of Graduate and Postdoctoral Affairs Coordinator, Graduate Professional Development Full Time in Ottawa, ON

Faculty of Graduate and Postdoctoral Affairs

Branch Ottawa ON CA

Coordinator, Graduate Professional Development
Ottawa, ON

• Demonstrated strategic planning and program development skills. • Willingness and capacity to champion professional development to reluctant faculty and/or…

Reporting to the Associate Dean (Student and Postdoc Affairs), the incumbent is the Faculty of Graduate and Postdoctoral Affairs’ (FGPA) champion responsible for the overall graduate student experience at Carleton, with particular emphasis on professional development and training. The incumbent is expected to take a proactive and visionary approach to build on existing initiatives such as the Three Minute Thesis Competition, Grad Navigate – the one-stop shop for professional development training, and collaboration with all campus service providers to promote a range of programs and opportunities for both TA and non-TA training. He/she must have an understanding of the issues facing graduate students and have the ability to create and execute initiatives that will smooth the transition for new graduate students, assist current students, and help graduating students enter the work world with a portfolio of professional experience. The incumbent will also play an active role in initiatives that promote graduate student research, including helping graduate students promote their research findings to a university and/or general audience. He/she is expected to have considerable contact with and feel confident interacting with the University’s senior management, administrative staff, faculty and graduate students and student groups, especially the Graduate Students’ Association. This position will also be involved in event planning, as well as be the go-to at FGPA to answer inquiries about the grad student experience, Grad Navigate etc.

Qualifications: The incumbent must possess the following qualifications: •
Must be proactive in developing new ways to enrich and promote graduate student experience at Carleton; •
Must play a leading role in ensuring the successful continuation of existing activities; •
Ability to liaise with multiple groups across campus and to actively help with the many on-line aspects involved; •
Ability to assist the Dean, Associate Dean, and other administrative staff within FGPA in preparing for events; and requires a highly developed ability to plan, organize, and communicate that is commensurate with a graduate degree; •
Foremost, the experience of graduate study will help to ensure a first-hand understanding of the realities of the graduate student experience in ways that are crucial to recognizing the needs of this community and the relative importance of the various training and promotional events involved; •
Actual experience is crucial in ensuring that the incumbent will be able to respond to the pressures of this position, many of which arise from the need to initiate as well as maintain and/or respond to existing needs and pressures; •
Demonstrated strategic planning and program development skills •
Exceptional communication skills (verbal and written) and editing skills •
Outstanding organizational abilities •
Project planning and event planning experience •
Ability to liaise with all groups on campus from senior management, staff and faculty to new and current graduate students and student groups •
Willingness to respond effectively and professionally to suggestions and criticism from a plethora of sources •
Attention to detail •
Website coordination •
Competence with social media •
Preferred competence in video shooting and editing •
Strong leadership skills, with professional demeanor •
Demonstrated problem-solving and decision making capabilities •
Knowledge of the graduate student experience •
Strong research skills •
Demonstrated ability to lead and facilitate groups •
Ability to prioritize work, multi-task, and balance multiple commitments •
Ability to work with diverse groups •
Sophisticated understanding of the climate of post-secondary education in Ontario and Canada, the role of graduate students within this system, and the importance of professional development given ongoing changes in academia and the university system •
Understanding of the organizational structure and inner-workings of a Canadian university •
Willingness and capacity to champion professional development to reluctant faculty and/or students •
Demonstrated competencies and confidence to persuade diverse groups to buy-in to new initiatives.

Education and Experience: The above is normally acquired through the completion of a Master’s degree or an equivalent combintation of education, training and experience. This along with three to four years’ experience, working with student program promotion, development and coordination in an academic enviornment.

HR Note: Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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Employment Type: Full Time
Location: Ottawa, ON, CA
Posted on: 2015-05-24
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